Legal Practice Operations Coordinator

Skadden, Arps...LLP; Los Angeles (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health care

Paid time off

Parental leave

Learning and development

Well-being programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in Los Angeles seeks an Administrative Practice Coordinator for a hybrid role. You will coordinate travel, manage calendars, handle time records, and assist with vendor invoices while supporting billing and client communications.

The role emphasizes strong customer service, professionalism, organization, and collaboration with Partners, the Client Accounting team and Business Development.

Qualifications

• Bachelor’s degree required; two years of related experience in a law firm or professional services environment
• Ability to provide excellent customer service and maintain professionalism
• Strong organizational and multitasking abilities with high attention to detail
• Proficient with Outlook, Excel, PowerPoint and willingness to learn new software

Responsibilities

• Performs various complex assignments under time-sensitive deadlines, such as coordinating travel and scheduling requests
• Enters time records, processes expenses and assists with vendor invoices
• Supports client billing processes in collaboration with Partners and Client Accounting
• Manages high-volume calendars and maintains partner inboxes
• Prepares engagement letters and new matter memos; supports new-business conflicts process
• Assists with presentations, pitches and conference materials with BD&M

Skills

Customer service

Professionalism

Attention to detail

Multi-tasking

Organization

Communication skills

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP in Los Angeles seeks an Administrative Practice Coordinator for a hybrid role. You will coordinate travel, manage calendars, handle time records, and assist with vendor invoices while supporting billing and client communications.

The role emphasizes strong customer service, professionalism, organization, and collaboration with Partners, the Client Accounting team and Business Development.