Hybrid Legal Admin Assistant — Litigation Operations

Institute for Justice; Arlington (VA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Health, dental, and vision insurance

Disability & life insurance

401(k) with employer match

Generous PTO and holidays

Casual dress code

Job summary

The Institute for Justice in Arlington, VA is seeking a Legal Administrative Assistant to support a nationwide litigation team. This non-lawyer role offers a front-seat opportunity to contribute to cutting-edge constitutional advocacy at a public interest law firm.

Responsibilities include managing calendars, travel, expense reports, Salesforce records, and meeting logistics while maintaining a high level of accuracy and proactive communication.

Qualifications

• 1-2 years of administrative, executive support, legal, or professional office experience.
• Exceptional attention to detail and proactive work style.
• Ability to juggle multiple tasks, prioritize, and solve problems in a fast-paced environment.
• Strong written and verbal communication with a customer service mindset.
• Self-motivation and ability to meet competing deadlines with accuracy.
• Proficiency in Microsoft Office; Salesforce experience a plus.
• Some exposure to legal terminology is a plus.

Responsibilities

• Assist COO, Senior VP, Litigation Director, and Deputy Litigation Director with administrative tasks.
• Schedule meetings, coordinate moots, and arrange travel (approx. 4 trips/year).
• Handle expense reports and prepare materials for projects led by senior leaders.
• Update weekly status on litigation operations activities.
• Coordinate signing of client and local counsel agreement letters and logistics for meetings.

Skills

Administrative support

Attention to detail

Task prioritization

Communication skills

Self-motivation

Microsoft Office

Salesforce

Legal terminology (a plus)

Tools

Microsoft Office

Salesforce

Job description

The Institute for Justice in Arlington, VA is seeking a Legal Administrative Assistant to support a nationwide litigation team. This non-lawyer role offers a front-seat opportunity to contribute to cutting-edge constitutional advocacy at a public interest law firm.

Responsibilities include managing calendars, travel, expense reports, Salesforce records, and meeting logistics while maintaining a high level of accuracy and proactive communication.