Hybrid Litigation Practice Assistant

Confidential Jobs; Pittsburgh (Allegheny County); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Confidential Jobs’ Labor & Employment practice seeks a Practice Assistant to deliver administrative and legal support to attorneys, manage documents, calendars, and client matters, and ensure timely delivery of services. The role includes preparing and filing legal documents, managing conflicts, and maintaining confidential records to support efficient litigation workflows.

The position offers a hybrid work arrangement following onboarding, with opportunities to collaborate across the practice

Qualifications

• High school diploma or equivalent required.
• Associate degree, legal studies coursework, or paralegal certificate preferred.
• Minimum of one year experience supporting attorneys in a litigation or Labor & Employment environment.
• Experience within a law firm or professional legal services organization preferred.
• Experience preparing court filings and legal documentation is highly desirable.

Responsibilities

• Prepare, format, proofread, print, scan, and convert legal correspondence, pleadings, discovery documents, and other legal materials.
• Prepare and electronically file legal documents in accordance with court procedures.
• Perform conflict checks, prepare engagement letters, and assist with opening new client matters.
• Maintain electronic and paper client files per document management and retention policies.
• Manage attorney calendars, schedule meetings, monitor deadlines, and coordinate appointments using Outlook.
• Coordinate business travel arrangements through approved systems.
• Prepare and submit attorney expense reports.
• Assist with attorney billing, time entry, and pre-bill review using legal billing software.
• Collaborate with other Practice Assistants to support multiple attorneys.
• Maintain confidentiality and adhere to firm policies.
• Perform additional administrative and legal support duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Written & verbal communication

Discretion & confidentiality

Team collaboration

Education

High school diploma or equivalent

Associate degree / paralegal certificate

1 year experience supporting attorneys in litigation or Labor & Employment

Experience in a law firm or professional legal services

Experience preparing court filings & legal documents

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Document management systems

Legal billing software (3E)

Job description

Confidential Jobs’ Labor & Employment practice seeks a Practice Assistant to deliver administrative and legal support to attorneys, manage documents, calendars, and client matters, and ensure timely delivery of services. The role includes preparing and filing legal documents, managing conflicts, and maintaining confidential records to support efficient litigation workflows.

The position offers a hybrid work arrangement following onboarding, with opportunities to collaborate across the practice