Hybrid-Work Litigation Practice Assistant

Confidential; Tampa (FL); Hybrid; USD 52,000 - 74,000; Full time

Job summary

The Practice Assistant – Litigation provides comprehensive administrative and legal support to multiple senior attorneys within a litigation practice group. This role manages complex calendars, deadlines, and coordination of client and court activities to ensure efficient case management in a fast-paced environment.

Key duties include preparing and filing documents in federal and state courts, maintaining organized client files, and communicating with courts, clients, and vendors.

Qualifications

• High school diploma or equivalent.
• Minimum of five years of experience as a Legal Assistant, Practice Assistant, or Paralegal supporting a litigation practice.
• Experience supporting multiple attorneys in a law firm or professional legal environment.
• Experience preparing and electronically filing documents in federal and state courts.
• Knowledge of litigation procedures, court rules, and filing requirements.
• Associate's or Bachelor's degree in Business Administration, Legal Studies, or a related field.

Responsibilities

• Provide high-level administrative support to three or more senior-level attorneys.
• Manage attorney calendars, appointments, court dates, depositions, hearings, and litigation deadlines.
• Coordinate travel arrangements and prepare expense reimbursement reports.
• Prepare, proofread, edit, and format legal correspondence, pleadings, motions, discovery documents, briefs, and other confidential legal documents.
• Prepare and electronically file legal documents in federal and state courts in accordance with applicable court rules and deadlines.
• Maintain organized paper and electronic client files using document management systems.
• Monitor litigation and appellate deadlines to ensure timely completion of required filings.
• Coordinate communications with clients, courts, opposing counsel, vendors, and internal departments.
• Collaborate with attorneys and legal support staff to manage multiple priorities and meet critical deadlines.

Skills

Legal support

Calendar management

Document preparation

Communication

Time management

Confidentiality

Education

High school diploma or equivalent

Associate's or Bachelor's degree in related field

Tools

Microsoft Office

Legal document management systems

Case management software

Electronic court filing systems

Job description

The Practice Assistant – Litigation provides comprehensive administrative and legal support to multiple senior attorneys within a litigation practice group. This role manages complex calendars, deadlines, and coordination of client and court activities to ensure efficient case management in a fast-paced environment.

Key duties include preparing and filing documents in federal and state courts, maintaining organized client files, and communicating with courts, clients, and vendors.