Legal Administrative Assistant

Institute for Justice; Arlington (VA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Health, dental, and vision insurance

Disability & life insurance

401(k) with employer match

Generous PTO and holidays

Casual dress code

Job summary

The Institute for Justice in Arlington, VA is seeking a Legal Administrative Assistant to support a nationwide litigation team. This non-lawyer role offers a front-seat opportunity to contribute to cutting-edge constitutional advocacy at a public interest law firm.

Responsibilities include managing calendars, travel, expense reports, Salesforce records, and meeting logistics while maintaining a high level of accuracy and proactive communication.

Qualifications

• 1-2 years of administrative, executive support, legal, or professional office experience.
• Exceptional attention to detail and proactive work style.
• Ability to juggle multiple tasks, prioritize, and solve problems in a fast-paced environment.
• Strong written and verbal communication with a customer service mindset.
• Self-motivation and ability to meet competing deadlines with accuracy.
• Proficiency in Microsoft Office; Salesforce experience a plus.
• Some exposure to legal terminology is a plus.

Responsibilities

• Assist COO, Senior VP, Litigation Director, and Deputy Litigation Director with administrative tasks.
• Schedule meetings, coordinate moots, and arrange travel (approx. 4 trips/year).
• Handle expense reports and prepare materials for projects led by senior leaders.
• Update weekly status on litigation operations activities.
• Coordinate signing of client and local counsel agreement letters and logistics for meetings.

Skills

Administrative support

Attention to detail

Task prioritization

Communication skills

Self-motivation

Microsoft Office

Salesforce

Legal terminology (a plus)

Tools

Microsoft Office

Salesforce

Job description

The Institute for Justice, the national law firm for liberty, seeks an energetic, highly organized, and proactive professional to join its headquarters office in Arlington, Virginia, as a Legal Administrative Assistant. This role is well suited for someone with prior administrative or professional experience who is ready to take ownership of important administrative processes, anticipate the needs of senior leaders, and help coordinate the operations of a nationwide litigation team.

This is a unique opportunity for a non-lawyer to play a front-seat role at a public interest law firm that litigates cutting-edge constitutional cases, stops government abuses, and champions individual rights in courts across the country.

Responsibilities:

• Assist Chief Operating Officer, Senior Vice President, Litigation Director, and Deputy Litigation Director with various administrative tasks including:
  • Managing to-do lists and providing task reminders
  • Scheduling meetings, coordinating attendance for moots, and making travel arrangements (approx. 4 trips/year)
  • Handling expense reports
  • Preparing materials for projects led by Senior Vice President and Litigation Director
  • Tracking and updating weekly status on litigation operations activities
  • Ensure the smooth operation of the litigation team by:
• Facilitating the signing of client and local counsel agreement letters
  • Coordinating materials and logistics for litigation lunches and meetings
  • Updating trackers and assisting with analysis projects as needed
  • Managing team scheduling for various internal meetings
  • Assisting with annual review process for approx. 60 litigators
• Additional responsibilities include
  • Updating Salesforce records with client and local counsel information
  • Completing spot projects for the team such as editing training materials and assisting our student programs team.
  • Performing other duties as assigned

Preferred Qualifications:

• 1-2 years of relevant administrative, executive support, legal, or professional office experience.
• Exceptional attention to detail.
• Ability to work proactively, juggle multiple tasks, prioritize, and problem-solve in a fast-paced environment.
• Exceptional communication skills, both written and verbal, with a strong customer service mentality and high degree of integrity and accountability.
• Self-motivated and able to manage competing deadlines while consistently producing error-free work.
• Strong Microsoft Office capabilities.
• Salesforce experience is a plus.
• Some experience in the legal field or exposure to legal terminology is a plus.

Benefits:

• A hybrid work schedule. Ability to work remote up to two days per week
• Flexible work hours with core business hours from 10 am to 4 pm
• Full health, dental, and vision insurance (IJ covers 100% of individual premium)
• Free short-term disability, long-term disability, and life insurance plans
• 401(k) with employer match
• Generous PTO, including a paid personal day and 12 paid holidays
• Smart casual dress code Monday - Thursday; casual dress code on Fridays
• The opportunity to work with high-performing individuals in a collaborative, collegial, and positive work environment

This position is posted at the Assistant level with a salary range of $50,000-$55,000. Candidates with additional relevant experience or skills may be considered outside of this range and are encouraged to apply.

IJ is an equal opportunity employer.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At IJ we value a diverse workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

To learn more about our culture and benefits, visit our Working at IJ page. No phone calls please.

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