IP Legal Admin Assistant (Hybrid)

Larkin Hoffman; BLOOMINGTON (MN); Hybrid; USD 64,000 - 72,000; Full time

Benefits offered by this job

401(k) / Profit Sharing Plan

Employee assistance program

Health insurance

Paid time off

Professional development assistance

Tuition reimbursement

Vision & Dental insurance

Job summary

Larkin Hoffman is seeking a full-time Legal Administrative Assistant to support lawyers and IP staff. This role involves organizing electronic files, billing, time entry, docket maintenance, and project work in a collaborative office.

The position supports attorneys, paralegals, and staff, with opportunities for hybrid work after onboarding, and a focus on accuracy and client service within a prime office location.

Qualifications

• Legal Administrative certification OR degree with 2+ years of law firm experience; or equivalent.
• Preferred: legal admin certification/degree with 4+ years in a law firm.
• Some knowledge of Patent Law is a plus.

Responsibilities

• Provide admin support to attorneys, paralegals, and support staff.
• Prepare/process timesheets, expenses, client bills and related billing tasks.
• Maintain client files in NetDocs per firm guidelines.
• Review docket details to meet deadlines and follow up on filings.
• Draft correspondence to clients/foreign associates on filings.

Skills

Attention to detail

Communication skills

Dictation transcription

IT/network knowledge

Data research & synthesis

Education

Legal Administrative certification

Paralegal degree or 2+ years law firm experience

4+ years law firm experience (preferred)

Tools

NetDocs

Billing software

Docket management system

Job description

Larkin Hoffman is seeking a full-time Legal Administrative Assistant to support lawyers and IP staff. This role involves organizing electronic files, billing, time entry, docket maintenance, and project work in a collaborative office.

The position supports attorneys, paralegals, and staff, with opportunities for hybrid work after onboarding, and a focus on accuracy and client service within a prime office location.