Hybrid HR Intern: Recruiting, Onboarding & Admin

Wisconsin History; Madison (WI); Hybrid; USD 21,000 - 23,000; Part time

Job summary

Internera’s HR internship provides hands-on administrative and recruiting support within UW–Madison’s Human Resources function. You’ll assist with candidate outreach, interview coordination, onboarding, and maintaining employee records and calendars.

Under supervision, you’ll learn processes, contribute to HR operations, and gain practical experience across the employee lifecycle while protecting confidentiality and following established guidelines.

Qualifications

• Current undergraduate student; coursework in human resources, business, management, communications, psychology, or a related field is helpful but not required
• Strong written and verbal communication skills
• Excellent organization, attention to detail, time management, and follow-through
• Ability to handle private employee and candidate information with discretion and professionalism
• Ability to take initiative, ask questions, follow established processes, and accept feedback
• Preferred knowledge of Google Workspace, Airtable, Handshake, Canva, LinkedIn
• Previous office, customer service, recruiting, student-organization, or administrative experience is helpful but not required

Responsibilities

• Help post and maintain internship opportunities across approved platforms
• Research and contact UW–Madison student organizations, professors, academic departments, and career centers
• Track outreach activity, candidate sources, application, and follow-up needs
• Communicate professionally with candidates and provide timely updates using approved templates and guidance
• Coordinate interview availability and send confirmations, reminders, and meeting details
• Prepare interview materials and help keep candidate information organized
• Sit in on selected interviews to take notes, observe the process, and support follow-up under the managers direction
• Maintain confidentiality and avoid making independent hiring commitments or decisions
• Help prepare and distribute onboarding materials, forms, and training
• Track completion of required onboarding steps and follow up on missing items
• Keep employee folders, contact information, and other approved records accurate and up to date
• Add important employee, internship, training, and compliance dates to shared calendars
• Monitor submitted time-off requests, update approved calendars or trackers, and alert the appropriate manager to conflicts or pending requests
• Maintain organized HR trackers, templates, and digital files
• Assist with other routine HR projects and administrative tasks as assigned

Education

Undergraduate student

Tools

Google Workspace

Airtable

Handshake

Canva

LinkedIn

Job description

Internera’s HR internship provides hands-on administrative and recruiting support within UW–Madison’s Human Resources function. You’ll assist with candidate outreach, interview coordination, onboarding, and maintaining employee records and calendars.

Under supervision, you’ll learn processes, contribute to HR operations, and gain practical experience across the employee lifecycle while protecting confidentiality and following established guidelines.