Human Resources Intern

Wisconsin History; Madison (WI); Hybrid; USD 21,000 - 23,000; Part time

Job summary

Internera’s HR internship provides hands-on administrative and recruiting support within UW–Madison’s Human Resources function. You’ll assist with candidate outreach, interview coordination, onboarding, and maintaining employee records and calendars.

Under supervision, you’ll learn processes, contribute to HR operations, and gain practical experience across the employee lifecycle while protecting confidentiality and following established guidelines.

Qualifications

• Current undergraduate student; coursework in human resources, business, management, communications, psychology, or a related field is helpful but not required
• Strong written and verbal communication skills
• Excellent organization, attention to detail, time management, and follow-through
• Ability to handle private employee and candidate information with discretion and professionalism
• Ability to take initiative, ask questions, follow established processes, and accept feedback
• Preferred knowledge of Google Workspace, Airtable, Handshake, Canva, LinkedIn
• Previous office, customer service, recruiting, student-organization, or administrative experience is helpful but not required

Responsibilities

• Help post and maintain internship opportunities across approved platforms
• Research and contact UW–Madison student organizations, professors, academic departments, and career centers
• Track outreach activity, candidate sources, application, and follow-up needs
• Communicate professionally with candidates and provide timely updates using approved templates and guidance
• Coordinate interview availability and send confirmations, reminders, and meeting details
• Prepare interview materials and help keep candidate information organized
• Sit in on selected interviews to take notes, observe the process, and support follow-up under the managers direction
• Maintain confidentiality and avoid making independent hiring commitments or decisions
• Help prepare and distribute onboarding materials, forms, and training
• Track completion of required onboarding steps and follow up on missing items
• Keep employee folders, contact information, and other approved records accurate and up to date
• Add important employee, internship, training, and compliance dates to shared calendars
• Monitor submitted time-off requests, update approved calendars or trackers, and alert the appropriate manager to conflicts or pending requests
• Maintain organized HR trackers, templates, and digital files
• Assist with other routine HR projects and administrative tasks as assigned

Education

Undergraduate student

Tools

Google Workspace

Airtable

Handshake

Canva

LinkedIn

Job description

Job No: 512051
Division/Organization: Community Partners
Department: The Rigby
Job Type: Local Work Study Student Jobs
Remote Eligbility: Partially Remote
Location: Off Campus Work Study
Salary/Wage Range or Lump Sum: $15.00-17.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Business Management, Finance, and Marketing, Customer Service, Local Work-Study Required Student Jobs, Career Management, Honoring Context and Culture, Federal Work-Study Preferred

Department Overview

Internera’s Human Resources Department supports a positive, organized, and consistent experience for candidates, interns, and employees.
The department assists with recruitment, candidate communication, interview coordination, onboarding, employee records, training documentation, calendars, time-off tracking, and general HR administration. HR team members work closely with company leadership and managers to maintain accurate information, protect confidentiality, follow established processes, and help ensure employees receive the support they need throughout their time with Internera.

Anticipated Start Date

As soon as possible

Anticipated Hours Per Week

Minimum: 10 Maximum:15

Schedule

This position will be hybrid with most work able to be completed remotely. There will be occasional meetings where you will be required to come in-person to our home-base at The Rigby in downtown Madison. This position will be about 5-10 hours per week.

Salary/Wage Range/Lump Sum

Minimum: $15.00 Maximum:$17.00

Number of Positions

1

Qualifications

• Current undergraduate student; coursework in human resources, business, management, communications, psychology, or a related field is helpful but not required
• Strong written and verbal communication skills
• Excellent organization, attention to detail, time management, and follow-through
• Abilitiy to handle private employee and candidate information with discretion and professionalism
• Ability to take initiative, ask questions, follow established processes, and accept feedback
• Preferred knowledge of Google Workspace, Airtable, Handshake, Canva, LinkedIn
• Previous office, customer service, recruiting, student-organization, or administrative experience is helpful but not required

Knowledge, Skills & Abilities

• Basic understanding of recruitment, interviewing, onboarding, recordkeeping, and employee support
• Ability to manage several deadlines and maintain accurate information across calendars, folders and trackers
• Professional judgement and ability to recognize when a matter should be escalated to a manager
• Ability to work independently on assigned tasks while collaborating closely with managers and team members
• Commitment to respectful, inclusive, and consistent candidate and employee experiences.

Position Summary

The Human Resources Intern provides hands-on administrative and recruiting support to Internera’s HR function. Working closely with their manager, this intern will help identify and engage potential candidates, coordinate interviews, support onboarding, and maintain accurate employee records and calendars. This role is well suited for a dependable, detail-oriented student who wants practical experience across the employee lifecycle.

Responsibilities

• Help post and maintain internship opportunities across approved platforms
• Research and contact relevant UW-Madison student organizations, professors, academic departments, and career centers
• Track outreach activity, candidate sources, application, and follow-up needs
• Communicate professionally with candidates and provide timely updates using approved templates and guidance
• Coordinate interview availability and send confirmations, reminders, and meeting details.
• Prepare interview materials and help keep candidate information organized.
• Sit in on selected interviews to take notes, observe the process, and support follow-up under the managers direction.
• Maintain confidentiality and avoid making independent hiring commitments or decisions.
• Help prepare and distribute onboarding materials, forms, and training.
• Track completion of required onboarding steps and follow up on missing items.
• Keep employee folders, contact information, and other approved records accurate and up to date.
• Add important employee, internship, training, and compliance dates to shared calendars.
• Monitor submitted time-off requests, update approved calendars or trackers, and alert the appropriate manager to conflicts or pending requests.
• Maintain organized HR trackers, templates, and digital files.
• Assist with other routine HR projects and administrative tasks as assigned.

Role Boundaries and Confidentiality

This is a supervised learning position. The intern may coordinate and document HR activities but will not independently make hiring, disciplinary, compensation, leave, or other employment decisions. All confidential information must be handled only through approved systems and shared solely with authorized individuals.

Physical Demands

Ability to use a computer and phone for extended periods and occasionally move materials weighing up to 15 pounds. Reasonable accommodations may be provided to qualified individuals with disabilities.

Equal Employment Opportunity Statement

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Advertised: September 01, 2026 09:00 AM Central Daylight Time
Applications close: October 01, 2026 11:55 PM Central Daylight Time