Global Executive Assistant | Hybrid (3x/wk) Support

Salesforce, Inc.; Indianapolis (IN); Hybrid; USD 82,000 - 145,000; Full time

Job summary

Salesforce, Inc. is seeking an Executive Assistant to support top executives globally. You will manage schedules, coordinate meetings, and handle travel within policy while collaborating across teams and stakeholders.

The role emphasizes strong communication, relationship-building, and project coordination in a fast-paced, innovative environment. Hybrid in-office 3 days/week is expected, with a focus on detail-oriented administrative excellence.

Qualifications

• MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x /week).
• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
• Strong relationship management skills, ability to build a personal network throughout the company.
• Project Coordination experience needed at an intermediate complexity.
• Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Experience partnering with senior management in a fast paced, innovative environment.
• Experience working with/in large administrative teams.
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.
• Must be in one of the listed locations and open to being hybrid in office 3 days per week.

Responsibilities

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
• Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel Visas, costs and proper documentation.
• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
• Other administrative and project duties as requested.

Skills

Calendar management

Travel coordination

Stakeholder communication

Cross-functional teamwork

Meeting coordination

Tools

Google Suite

Quip

Slack

Salesforce

Tableau

Google Meet

Job description

Salesforce, Inc. is seeking an Executive Assistant to support top executives globally. You will manage schedules, coordinate meetings, and handle travel within policy while collaborating across teams and stakeholders.

The role emphasizes strong communication, relationship-building, and project coordination in a fast-paced, innovative environment. Hybrid in-office 3 days/week is expected, with a focus on detail-oriented administrative excellence.