Executive Assistant

Vaco; Brentwood (TN); Sur place; USD 55 000 - 85 000; Plein temps

Résumé du poste

Vaco is seeking an Executive Assistant to provide high-level administrative support to senior leadership, ensuring efficient operations, smooth communication, and effective coordination across the organization. Key requirements include Salesforce experience, exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment.

Responsibilities include managing calendars and travel, preparing agendas and materials, handling confidential information,

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years of experience in an executive assistant or high-level administrative support role.
• Salesforce experience required.
• Strong proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to multitask, prioritize, and operate with minimal guidance.
• Familiarity with project management tools preferred (e.g., Asana, Trello, Planner).

Responsabilités

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Handle confidential information with the highest level of discretion.
• Screen and prioritize emails, calls, and requests; respond on behalf of executives when appropriate.
• Coordinate cross-functional communications and ensure alignment among stakeholders.
• Organize and maintain electronic and physical files.
• Process expense reports, invoices, and reimbursements.
• Draft, proofread, and edit correspondence and documentation.
• Support event planning, team meetings, off-sites, and leadership summits.
• Assist with tracking deadlines, project milestones, and follow-ups.
• Conduct research and compile information for executive review.
• Partner with internal teams to support key initiatives and special projects.

Connaissances

Salesforce

Organizational skills

Discretion

Time management

Communication

Multitasking

Formation

Bachelor's degree or equivalent experience

Outils

Microsoft 365

Outlook

Teams

Excel

Word

PowerPoint

Description du poste

Executive Assistant Position Overview

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operations, smooth communication, and effective coordination across the organization.

This role requires:

• Salesforce experience
• Exceptional organizational skills
• Discretion and professionalism
• Ability to anticipate needs in a fast-paced environment

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Handle confidential information with the highest level of discretion.
• Screen and prioritize emails, calls, and requests; respond on behalf of executives when appropriate.
• Coordinate cross-functional communications and ensure alignment among stakeholders.

Operational & Administrative Support

• Organize and maintain electronic and physical files.
• Process expense reports, invoices, and reimbursements.
• Draft, proofread, and edit correspondence and documentation.
• Support event planning, team meetings, off-sites, and leadership summits.

Project Coordination

• Assist with tracking deadlines, project milestones, and follow-ups.
• Conduct research and compile information for executive review.
• Partner with internal teams to support key initiatives and special projects.

Qualifications

Required

• Bachelor’s degree or equivalent experience.
• 3+ years of experience in an executive assistant or high-level administrative support role.
• Salesforce experience required
• Strong proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to multitask, prioritize, and operate with minimal guidance.
• Familiarity with project management tools preferred (e.g., Asana, Trello, Planner).