Hybrid Front Desk & Admin Coordinator — Growth & Impact

Lee Hecht Harrison Nederland B.V.; Oakland (CA); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Lee Hecht Harrison Nederland B.V. seeks a professional Front Desk Administrative Assistant to manage reception, coordinate office operations, and support leadership and program staff.

The role combines front desk duties with executive and HR-related support in a collaborative, youth-focused organization. The ideal candidate will have 3+ years of administrative experience, strong MS Office skills, and superb organizational abilities.

Qualifications

• 3+ years of administrative/front desk experience.
• Strong customer service and interpersonal skills.
• Professional demeanor with the ability to interact effectively with individuals at all levels.
• Experience managing multiple priorities in a fast-paced office environment.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Experience supporting leadership teams and cross-functional departments.
• Ability to successfully pass required background screenings and employment clearances.
• Commitment to supporting a mission-driven organization serving youth and young adults.

Responsibilities

• Serve as the primary point of contact for guests, visitors, vendors, and community partners.
• Greet visitors professionally and manage visitor check-in and building access.
• Answer and direct incoming phone calls, taking accurate messages.
• Maintain a welcoming reception area and manage mail, packages, and deliveries.
• Support scheduling, meeting preparation, and coordination of internal activities.
• Create, update, and maintain spreadsheets and administrative documents.

Skills

Customer service

Front desk operations

Microsoft Office

Phone handling

Organization

Event support

Education

Bachelor’s degree or equivalent

Tools

Outlook

Excel

Word

Teams

Job description

Lee Hecht Harrison Nederland B.V. seeks a professional Front Desk Administrative Assistant to manage reception, coordinate office operations, and support leadership and program staff.

The role combines front desk duties with executive and HR-related support in a collaborative, youth-focused organization. The ideal candidate will have 3+ years of administrative experience, strong MS Office skills, and superb organizational abilities.