Hybrid Front Desk & Admin Coordinator

ZS; Boston (MA); Hybrid; USD 40,000 - 55,000; Full time

Job summary

ZS is seeking a Front Desk Administrative Assistant for our Boston office to provide essential administrative support to consultants, greet visitors, manage calls, coordinate schedules, and assist with travel and meeting logistics in a fast-paced environment. You will interact with multiple teams and help maintain an organized front desk and shared spaces.

This role requires strong communication, a professional demeanor, and the ability to handle a wide range of tasks with discretion.

Qualifications

• High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred;

Responsibilities

• Front desk reception (answering phones, greeting visitors, handling mail and deliveries)
• Completing administrative processes (email correspondence, creating spreadsheets for tracking and allocations)
• Catering coordination and facilities management assistance
• Scheduling meetings, prep meeting rooms, and event set-up
• Concierge for meeting rooms and manages meeting room bookings
• Supporting meetings with stakeholders from other offices
• Order, maintain and stock office and kitchen supplies
• Hours are 8:00 am – 5:00 pm. Monday-Friday (in-person)

Skills

MS Office

SAP

Concur

Fluent English

Front desk experience

Education

High school diploma

Associate's/Bachelor's degree preferred

Tools

MS Office Suite

SAP

Concur

Job description

ZS is seeking a Front Desk Administrative Assistant for our Boston office to provide essential administrative support to consultants, greet visitors, manage calls, coordinate schedules, and assist with travel and meeting logistics in a fast-paced environment. You will interact with multiple teams and help maintain an organized front desk and shared spaces.

This role requires strong communication, a professional demeanor, and the ability to handle a wide range of tasks with discretion.