Administrative Assistant

Zs Associates; Princeton (NJ); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive total rewards package

Health and well-being support

Flexible working arrangements

Job summary

ZS Associates is looking for an experienced Administrative Assistant to join their Princeton office. The role involves supporting several consulting professionals by handling administrative tasks such as travel arrangements, calendar management, and supporting client deliverables. Candidates should possess a high school diploma and ideally have 3+ years of experience as an Administrative/Executive Assistant.

The position promotes a hybrid work model, blending remote work with in-office presence, allowing flexibility alongside professional development opportunities.

Qualifications

• At least three years of relevant work experience as an Administrative/Executive Assistant.
• Strong oral and written communication skills are required.
• Experience working both independently and with a team in a demanding environment.

Responsibilities

• Handle travel arrangements, expense reporting, and calendar management.
• Support preparation and quality review of client deliverables.
• Mentor and train new hires and junior members of the team.

Skills

MS Office proficiency

Communication skills

Attention to detail

Proactive self-starter

Team collaboration

Education

High school diploma

Associate's or Bachelor's degree

Tools

SAP

Chrome River

Job description

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you’ll work side‑by‑side with a powerful collective of thinkers and experts shaping life‑changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client‑first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life‑changing impact to ZS.

ZS’s Corporate Enterprise Functions operate the firm’s core internal functions. Our global teams comprise team‑oriented, pragmatic and results‑driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee.

Administrative Assistant

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Princeton office. The Administrative Assistant performs administrative support functions and operations for several consulting professionals within an office.

What You’ll Do

• Increase productivity of consulting professionals by handling administrative tasks such as travel arrangements, expense reporting, calendar management, interacting with vendors and clients, and email correspondence.
• Support preparation and quality review of client deliverables, including formatting proofing and coordination of updates to presentations, reports, and supporting documentation.
• Form partnerships with stakeholders to proactively address expected needs.
• Address problems and troubleshoot with internal and external stakeholders.
• Mentor and train new hires and junior members of the team and contribute to knowledge sharing and local learning initiatives.
• Contribute to firm service initiatives within the local office.
• Assist delivery teams with client communications and documentation, including organizing correspondence, tracking requests, and maintaining shared project files.
• Support client onboarding to platforms and tools, including account setup, access provisioning, initial training, and first‑use troubleshooting.
• Provide scheduling support to multiple individuals, including appointment, calendar and meeting management.
• Lead and drive internal initiatives.
• Prepare and organize documents for client proposals and presentations as needed, including contract tracking, printing, and archiving.
• Coordinate internal and external meetings and activities such as facility reservation, hotel accommodations, and catering.
• Prepare domestic and international travel logistics, including itineraries and visas.
• Complete administrative processes such as expense reports.
• Handle special projects with demanding deadlines.
• Front‑desk reception back‑up, answering phones, greeting visitors, and handling deliveries.
• Hours are 8 AM–5 PM, three days in office.

What You’ll Bring

• High school diploma required; post‑secondary education or Associate’s or Bachelor’s degree preferred.
• At least three years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment.
• Computer fluency with MS Office (Word, PowerPoint, Excel, Outlook) required; SAP and Chrome River or other expense reporting programs desirable; competent use of AI tools.
• Strong oral and written communication skills.
• Professional appearance and demeanor with ability to exercise good judgment and discretion.
• Attention to detail, dependability and punctuality.
• Proactive self‑starter with ability to manage a wide variety of tasks and meet deadlines.
• Experience working both independently and with a team in a demanding environment.
• Sense of humor appreciated.

How You’ll Grow

• Cross‑functional skills development and custom learning pathways.
• Milestone training programs aligned to career progression opportunities.
• Internal mobility paths that empower growth via role expansions and career transitions.

Perks & Benefits

At ZS, your growth matters. We offer a comprehensive total rewards package that supports your health and well‑being, financial future, time away, and professional development. With robust skills‑building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you’ll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community. For details on total rewards in United States, visit ZS US office locations | Where we work | ZS.

Hybrid Working Model

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on‑site presence at clients and ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face‑to‑face connections.

Travel

Travel is a requirement at ZS for client‑facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client‑facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.