Community Operations & Front Desk Coordinator

ADP, Inc.; Boston (MA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work environment

Health and wellness benefits

Dental and vision coverage

403(b) retirement plan

Professional development opportunities

Job summary

DBEDC in Boston seeks an Administrative Coordinator to be the welcoming face and operational heartbeat of our offices. You will manage front-desk duties, calendars, events, and vendor relationships, while safeguarding confidential information and supporting the Director of Operations.

This role emphasizes warmth, judgment, and reliability in a hybrid workplace. You will collaborate across departments, coordinate schedules, manage mail and documents, and ensure efficient office operations for

Qualifications

• 3+ years of directly relevant administrative or operations support experience.
• Proven scheduling, coordination, office management, and customer service skills.
• Ability to work in a hybrid environment with multiple priorities.

Responsibilities

• Serve as the primary reception and front-of-house contact, offering first-class service to staff, tenants, clients, partners, and visitors.
• Coordinate calendars, meetings, events, and room bookings, including shared conference spaces, and head off conflicts before they happen.
• Manage mailing, shipping, and document handling accurately and on time.
• Maintain accurate, timely administrative records and shared files in approved systems.
• Support the Director of Operations and other leaders; collaborate across departments and with vendors.
• Handle sensitive and confidential information with discretion and follow internal controls.

Skills

Reception & front-of-house

Calendar management

Office coordination

Customer service

Microsoft 365

Tools

Microsoft 365

Job description

DBEDC in Boston seeks an Administrative Coordinator to be the welcoming face and operational heartbeat of our offices. You will manage front-desk duties, calendars, events, and vendor relationships, while safeguarding confidential information and supporting the Director of Operations.

This role emphasizes warmth, judgment, and reliability in a hybrid workplace. You will collaborate across departments, coordinate schedules, manage mail and documents, and ensure efficient office operations for