Front Desk & Office Operations Coordinator

VHB; United States; Remote; USD 31.000 - 45.000; Vollzeit

Zusammenfassung

VHB is seeking a full-time Administrative Assistant for our Boston office. You will staff the front desk, welcome visitors, and support daily operations in a high-volume, in-person environment.

Responsibilities include coordinating meetings, managing supplies, and assisting with events. This role requires strong communication, organization, and professional demeanor, with in-office hours Mon–Fri 8–5 and occasional overtime.

Qualifikationen

• 2-5 years of office administration experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Aufgaben

• Serve as the first point of contact, greeting guests professionally.
• Manage building security and visitor access.
• Answer phones and respond to emails promptly and professionally.
• Lead overall office organization with the Office Manager and Facilities team.
• Keep common areas clean, tidy, and presentable.
• Maintain the café/kitchen area and stock supplies.
• Support meeting hosts with materials and lunches as needed.
• Set up conference rooms and coordinate AV for meetings.
• Assist Health, Safety, and office initiatives.

Kenntnisse

Front desk

Customer service

Office administration

Communication

Ausbildung

High school diploma or GED

Associate's degree or higher admin coursework

Tools

Microsoft Office Suite

Jobbeschreibung

VHB is seeking a full-time Administrative Assistant for our Boston office. You will staff the front desk, welcome visitors, and support daily operations in a high-volume, in-person environment.

Responsibilities include coordinating meetings, managing supplies, and assisting with events. This role requires strong communication, organization, and professional demeanor, with in-office hours Mon–Fri 8–5 and occasional overtime.