Executive Administrative Assistant: Travel, Scheduling & Onboarding

Zs Associates; South San Francisco (CA); Hybrid; USD 48,000 - 72,000; Full time

Job summary

ZS is a management consulting and technology firm focused on improving life and delivering outcomes for patients, caregivers, and consumers. The Administrative Assistant role supports consulting professionals with calendar coordination, expense processing, meeting support, and front desk backup, operating within defined procedures and centralized tools.

You’ll prepare domestic and international travel, manage calendars for multiple people, process expenses, and assist in client proposals and

Qualifications

• High school diploma required; undergraduate degree preferred.
• Two to three years of prior relevant experience as an Administrative or Executive Assistant.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and familiarity with SAP/Concur.
• Strong oral and written communication; professional appearance and discretion.
• Detail-oriented, dependable, punctual; able to manage routine tasks and meet deadlines.
• Able to work independently and in a team; humor appreciated.
• Fluency in English.

Responsibilities

• Prepare domestic and international travel logistics, including itineraries and visa coordination.
• Provide scheduling support to multiple individuals, including appointment, calendar, and meeting management.
• Process expense reports in compliance with current firm policies and compliance guidelines.
• Assist in scheduling meetings, preparing agendas, taking minutes, and distributing materials.
• Prepare and organize documents for client proposals and presentations, including contract tracking and printing.
• Help maintain client relationship databases and organizational charts with up-to-date contact information.
• Assist onboarding of new team members, including welcoming new joiners and providing system access and compliance training.
• Provide back‑up support as needed.
• Complete administrative processes and assist with special projects as requested.

Skills

Communication skills

Attention to detail

Teamwork

Punctuality

Proactive

Education

High school diploma

Undergraduate degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Excel

AI-enabled tools

Job description

ZS is a management consulting and technology firm focused on improving life and delivering outcomes for patients, caregivers, and consumers. The Administrative Assistant role supports consulting professionals with calendar coordination, expense processing, meeting support, and front desk backup, operating within defined procedures and centralized tools.

You’ll prepare domestic and international travel, manage calendars for multiple people, process expenses, and assist in client proposals and