Executive Admin & Travel Coordinator (Hybrid)

ZS; Chicago (IL); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid working model

Travel opportunities

Job summary

ZS, a management consulting and technology firm, is seeking an Administrative Services professional in Chicago. The role supports executives, coordinates travel, calendars, meetings, and expense processing.

You’ll collaborate with teams nationwide and globally, enabling smooth operations and efficient project execution. The ideal candidate has a high school diploma (associate/bachelor preferred), strong MS Office skills, and the ability to handle multiple tasks with discretion.

Qualifications

• Fluent in professional office environments and able to manage multiple tasks.
• Strong written and verbal communication with internal stakeholders.
• Experience supporting professional services or corporate teams is a plus.

Responsibilities

• Increase managers’ productivity by screening calls and coordinating communications.
• Prepare domestic and international travel logistics and visa coordination.
• Provide scheduling support including calendar and meetings management.
• Process expense reports in line with firm policies.
• Coordinate leadership meetings and logistics (AV/IT, catering, etc.).
• Support creation of PowerPoint presentations for planning meetings.
• Maintain databases and organizational charts with up-to-date information.
• Manage marketing materials and inventory; assist onboarding of new joiners.
• Utilize AI-enabled tools to create efficiencies and participate in learning opportunities.

Skills

MS Office proficiency

Attention to detail

Communication skills

Team collaboration

Education

High school diploma

Associate’s/Bachelor’s degree preferred

Tools

MS Office (Word, PowerPoint, Excel, Outlook)

Job description

ZS, a management consulting and technology firm, is seeking an Administrative Services professional in Chicago. The role supports executives, coordinates travel, calendars, meetings, and expense processing.

You’ll collaborate with teams nationwide and globally, enabling smooth operations and efficient project execution. The ideal candidate has a high school diploma (associate/bachelor preferred), strong MS Office skills, and the ability to handle multiple tasks with discretion.