Strategic Exec Assistant to SVPs, Data & Digital (Hybrid)

Vizient; Chicago (IL); Hybrid; USD 69,000 - 116,000; Full time

Benefits offered by this job

Hybrid work model

Incentive eligible

Benefits plan

Job summary

Vizient is seeking an experienced Executive Assistant to provide strategic, high‑level support to two Senior Vice Presidents in the Data & Digital business area. You will act as a trusted partner, managing calendars, preparing materials, coordinating meetings and travel, and helping drive operational efficiency across the enterprise.

The role requires 5+ years of senior administrative experience, strong communication skills, and proficiency with Word/Excel/PowerPoint/Teams.

Qualifications

• Relevant degree preferred.
• 5+ years of relevant experience in a corporate environment as a senior administrative support role required.
• Proficiency in Microsoft Word, Excel, PowerPoint and Teams required. Workday and Concur are a plus.
• Experience integrating AI tools (Microsoft Copilot, ChatGPT, etc.) into administrative processes, meeting management, project tracking and executive communication.

Responsibilities

• Executive Time & Strategic Calendar Management: Strategically manage complex and dynamic executive calendars, aligning time with organizational priorities while anticipating needs, resolving conflicts, and balancing competing demands.
• Executive Preparation, Communications & Meeting Support: Prepare briefing materials, agendas, and presentations to ensure leaders are well prepared for strategic discussions.
• Meeting & Event Planning: Coordinate in-person, hybrid, and virtual meetings, workshops, leadership forums, and department events by managing logistics.
• Travel & Expense Management: Manage domestic travel arrangements and prepare, reconcile, and submit accurate expense reports for executives and designated leaders in compliance with company policies.
• Operational Excellence & Project Coordination: Design and maintain systems to track executive priorities, initiatives, deliverables, and follow-up actions.

Skills

Communication

Organization

Project management

Detail orientation

Travel willingness

Education

Relevant degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Teams

Workday

Concur

Job description

Vizient is seeking an experienced Executive Assistant to provide strategic, high‑level support to two Senior Vice Presidents in the Data & Digital business area. You will act as a trusted partner, managing calendars, preparing materials, coordinating meetings and travel, and helping drive operational efficiency across the enterprise.

The role requires 5+ years of senior administrative experience, strong communication skills, and proficiency with Word/Excel/PowerPoint/Teams.