Hybrid Executive Assistant to President | Remote-First Financial Firm

Xylinx LLC; Leawood (KS); Hybride; USD 50 000 - 60 000; Plein temps

Avantages offerts par ce poste

Profit-sharing bonus

Flexible PTO

Health, dental, vision

401(k) match

Résumé du poste

Xylinx LLC, a remote-first boutique financial advisory firm, seeks an Executive Assistant to support the President and Founder. The role blends calendar management, email screening, travel coordination, meeting prep, and handling confidential information in a hybrid setting near Leawood, KS.

You will also assist with HR tasks, payroll processes, and maintaining the intranet via Microsoft 365 SharePoint. Ideal candidate lives nearby and demonstrates strong organization and discretion.

Qualifications

• 2+ years of experience, with at least 1 year directly assisting an executive.
• Hybrid work schedule and proximity to Leawood, KS.
• Bachelor's degree strongly preferred.
• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint).
• Highly organized with excellent written and verbal communication.
• Absolute discretion and integrity for confidential information.

Responsabilités

• Manage the President's Outlook calendar, including scheduling and protecting focus time.
• Screen, prioritize, and respond to email and phone communications for the President.
• Coordinate travel, events, and conferences with itineraries and logistics.
• Prepare agendas, take notes, and track action items through to completion.
• Draft, proofread, and format correspondence, presentations, and reports.
• Handle confidential information with complete discretion.
• Act as liaison between the President and staff, clients, and vendors as needed.
• Ensure receipts, invoices, and important documents are properly stored.
• Work on-site as required and run errands (document delivery, shipping, etc.).
• Support bi-weekly and semi-monthly payroll processes and HR questions.
• Maintain the company intranet via Microsoft 365 SharePoint.

Connaissances

Calendar management

Email management

Communication

Discretion

Organization

Formation

Bachelor's degree

Outils

Microsoft 365

Outlook

Excel

Word

PowerPoint

SharePoint

Description du poste

Xylinx LLC, a remote-first boutique financial advisory firm, seeks an Executive Assistant to support the President and Founder. The role blends calendar management, email screening, travel coordination, meeting prep, and handling confidential information in a hybrid setting near Leawood, KS.

You will also assist with HR tasks, payroll processes, and maintaining the intranet via Microsoft 365 SharePoint. Ideal candidate lives nearby and demonstrates strong organization and discretion.