Executive Assistant

Xylinx; Leawood (KS); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Profit-sharing bonus

Flexible PTO

Health, dental, vision

401(k) match

Job summary

Xylinx LLC, a remote-first boutique financial advisory firm, seeks an Executive Assistant to support the President and Founder. The role blends calendar management, email screening, travel coordination, meeting prep, and handling confidential information in a hybrid setting near Leawood, KS.

You will also assist with HR tasks, payroll processes, and maintaining the intranet via Microsoft 365 SharePoint. Ideal candidate lives nearby and demonstrates strong organization and discretion.

Qualifications

• 2+ years of experience, with at least 1 year directly assisting an executive.
• Hybrid work schedule and proximity to Leawood, KS.
• Bachelor's degree strongly preferred.
• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint).
• Highly organized with excellent written and verbal communication.
• Absolute discretion and integrity for confidential information.

Responsibilities

• Manage the President's Outlook calendar, including scheduling and protecting focus time.
• Screen, prioritize, and respond to email and phone communications for the President.
• Coordinate travel, events, and conferences with itineraries and logistics.
• Prepare agendas, take notes, and track action items through to completion.
• Draft, proofread, and format correspondence, presentations, and reports.
• Handle confidential information with complete discretion.
• Act as liaison between the President and staff, clients, and vendors as needed.
• Ensure receipts, invoices, and important documents are properly stored.
• Work on-site as required and run errands (document delivery, shipping, etc.).
• Support bi-weekly and semi-monthly payroll processes and HR questions.
• Maintain the company intranet via Microsoft 365 SharePoint.

Skills

Calendar management

Email management

Communication

Discretion

Organization

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

Excel

Word

PowerPoint

SharePoint

Job description

About Xylinx

Xylinx is a full-service boutique financial advisory firm delivering quality of earnings, transaction advisory, CFO services, outsourced accounting, tax advisory, and valuation work.

About the Role

We are seeking an Executive Assistant to directly support the President and Founder of Xylinx LLC. Xylinx is a remote-first firm, however, this position requires a hybrid schedule, with some days being spent working on-site at the President's location or running errands. For this reason, we are hoping to find a candidate who lives within a few miles of Leawood, KS. Please reference the expected budget range below.

This is a high-trust position, where confidentiality is crucial. You will work directly with the President, managing his calendar, communications, and priorities, while also supporting the firm’s back-office functions with HR, where applicable. We are looking for someone who anticipates needs, follows through without reminders, and takes pride in helping and supporting others.

Key Responsibilities

Executive Support:

• Manage the President's Outlook calendar, including scheduling, rescheduling, protecting focus time, booking lunches, coffees, happy hours, and dinners.
• Screen, prioritize, and respond to email and phone communications on the President's behalf.
• Coordinate travel, events, and conferences, including itineraries and logistics.
• Prepare agendas, take meeting notes, and track action items through completion.
• Draft, proofread, and format correspondence, presentations, and reports.
• Handle confidential and sensitive information with complete discretion.
• Act as a liaison between the President and staff, clients, vendors, and partners when needed.
• Ensure receipts, invoices, reports, and important information are properly saved in applicable files.
• Work on-site at the President's location as needed and run errands, which may include picking up and/or delivering documents, shipping packages, and more.

Human Resources Support:

• Support bi-weekly and semi-monthly payroll processes.
• Support employees with various general HR, payroll, and technology-related questions.
• Help maintain the company intranet via Microsoft 365 SharePoint.

Qualifications

• Preferably residing within a few miles of Leawood, KS and must have reliable transportation, a valid driver's license, and insurance.
• Bachelor's degree strongly preferred.
• 2+ years of experience, with at least 1 year directly assisting an executive.
• Willingness and ability to work a hybrid schedule.
• Knowledge of Microsoft 365, including Outlook and Outlook Calendar, Excel, Word, and PowerPoint.
• Highly organized and not afraid to speak up to ensure things stay on track daily.
• Excellent written and verbal communication skills.
• Intellectual curiosity and willingness to learn and support where needed.
• Absolute discretion and integrity when handling sensitive information.

What We Offer

• Profit-sharing bonus opportunity.
• Flexible / Unlimited PTO.
• Collaborative and entrepreneurial team culture.
• Benefit options include health, dental, vision, and more.
• 401(k) with firm match.

Xylinx LLC is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The anticipated pay range for this position is $50,000 to $60,000 annually. Final compensation will depend on experience and qualifications.

This position involves access to confidential, financial, and personal information. Employment is contingent upon a successful background check and reference verification.

Employment at Xylinx is at-will. Either the employee or Xylinx may end the employment relationship at any time, with or without cause or notice. Nothing in this job description or in any other hiring material creates a contract of employment for any specific length of time.

Because this position involves regular access to confidential client, financial, and personnel information, any offer of employment is contingent on signing Xylinx's Confidentiality Agreement before the start date.