Hybrid Executive Assistant to Founder (Fri Remote)

C-Suite Assistants; New York (NY); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401K

Paid vacation

Job summary

C-Suite Assistants in Dumbo is seeking an Executive Assistant to the Founder to support a small, tight-knit team. The role involves four days in the office with Fridays remote, handling calendar, emails, travel, and office projects while maintaining discretion and trust.

The ideal candidate has 3+ years of related experience, excellent MS Office skills, and strong communication. A BA/BS is a plus; confidentiality is essential.

Qualifications

• Minimum of 3 years of related experience.
• BA/BS from a college or university a plus.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
• Strong communication skills: written and verbal.
• Lead with kindness.
• Strategic thinker.
• Understand the importance of confidentiality and trust when supporting a FOUNDER.

Responsibilities

• Coordinate and prioritize meetings for the Founder.
• Manage schedule strategically.
• Make personal appointments.
• Vet and prioritize the Founder’s emails and draft responses.
• Maintain a busy calendar and prioritize on the Founder’s behalf and make sure the Founder’s day runs smoothly.
• Prepare materials for meetings; internal and external.
• Serve as the first point of contact for the executive office.
• Coordinate travel arrangements and create itineraries and confirm the day before.
• Order flowers for events with a specific aesthetic.
• Be the point of contact for vendors.
• Research and make reservations at restaurants.
• Be in charge of office projects.
• Greet visitors (not a lot of foot traffic).

Skills

MS Office

Strong communication

Strategic thinking

Discretion & confidentiality

Education

BA/BS from college or university

Tools

Word

Excel

PowerPoint

Outlook

Job description

C-Suite Assistants in Dumbo is seeking an Executive Assistant to the Founder to support a small, tight-knit team. The role involves four days in the office with Fridays remote, handling calendar, emails, travel, and office projects while maintaining discretion and trust.

The ideal candidate has 3+ years of related experience, excellent MS Office skills, and strong communication. A BA/BS is a plus; confidentiality is essential.