Executive Assistant - Consulting

Vizient; Chicago (IL); Hybrid; USD 69,000 - 116,000; Full time

Job summary

Vizient is seeking an experienced Administrative professional to provide proactive executive and administrative support to Managing Directors and senior Consulting leaders in a fast-paced, client-focused environment.

You will manage complex calendars, coordinate meetings and travel, anticipate business needs, and help leaders stay focused on client relationships and organizational priorities. The role requires discretion with confidential information and a willingness to travel.

Qualifications

• Experience managing complex executive calendars and supporting multiple senior leaders.
• Ability to coordinate meetings and travel in a fast-paced environment.
• Proven written and verbal communication with professional discretion.

Responsibilities

• Manage complex, frequently changing calendars for senior leaders and executives.
• Coordinate internal and external meetings, travel arrangements, itineraries, and expense reporting.
• Prepare agendas, presentations, correspondence, and meeting materials with accuracy and professionalism.
• Organize leadership meetings, business reviews, and events, including logistics and follow-up.
• Understand Consulting services and leadership priorities to deliver proactive administrative support.
• Build relationships with clients and cross-functional teams to ensure seamless coordination.

Skills

Executive calendar management

Travel coordination

Meeting coordination

Client-facing support

Microsoft 365 proficiency

Education

Bachelor's degree

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Excited to grow your career?

We value our talented employees and instill an environment where you feel engaged, satisfied and able to contribute your unique skills and talents while living and working as your authentic self. We provide extensive opportunities for personal and professional development, building employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Our people make all the difference in our success.

We value our talented employees and instill an environment where you feel engaged, satisfied and able to contribute your unique skills and talents while living and working as your authentic self. We provide extensive opportunities for personal and professional development, building employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Our people make all the difference in our success.

Do you thrive in fast-paced environments where no two days are the same? Are you energized by bringing order to complexity, anticipating what's next, and helping leaders perform at their best? If you're the person who always seems to be three steps ahead, we want to meet you.

This is an opportunity for an accomplished administrative professional who understands that exceptional executive support goes far beyond calendar management. You will serve as a trusted business partner, helping leaders maximize their time, focus, and impact.

At Vizient, administrative professionals are highly valued members of the team. You will join Administrative Services, an enterprise-wide support organization committed to investing in the growth and success of its professionals through skill development, knowledge expansion, networking, leadership development, and career advancement

Summary:

In this role, you will provide proactive executive and administrative support to Managing Directors and senior Consulting leaders in a fast-paced, client-focused environment. You will manage complex calendars, coordinate meetings and travel, anticipate business needs, and help leaders remain focused on client relationships, team priorities, and business objectives. You will develop a strong understanding of the consulting practice, apply sound judgment to resolve challenges, and identify opportunities to improve efficiency. Through collaboration, curiosity, and continuous learning, you will expand your business acumen and contribute as an increasingly strategic partner to Consulting leadership.

Responsibilities:

• Manage complex, frequently changing calendars for multiple senior leaders, proactively balancing client commitments, business priorities, and competing demands.
• Anticipate leadership needs, identify potential scheduling conflicts or operational challenges, and recommend practical solutions to maintain efficiency and productivity.
• Coordinate internal and external meetings, domestic travel arrangements, itineraries, and expense reporting while ensuring accuracy, timeliness, and adherence to company policies.
• Prepare agendas, presentations, correspondence, meeting materials, and executive communications with professionalism, accuracy, and attention to detail.
• Organize leadership meetings, business reviews, team events, workshops, and offsites, including logistics, communications, materials, and follow-up activities.
• Develop an understanding of Consulting services, clients, business operations, and leadership priorities to deliver increasingly proactive and informed administrative support.
• Build collaborative relationships with clients, Consulting leaders, administrative colleagues, and cross-functional teams to facilitate communication and seamless coordination.
• Monitor key commitments, track action items, and follow through on requests to support accountability and timely execution of business priorities.
• Identify opportunities to streamline administrative processes, improve coordination, and leverage technology and productivity tools to enhance team effectiveness.
• Exercise discretion in handling confidential information, adapt to evolving business needs, and collaborate with administrative colleagues to support coverage, knowledge sharing, and continuous improvement.

Qualifications:

• Relevant degree preferred.
• 5 or more years of relevant experience required.
• Demonstrated experience managing complex executive calendars, coordinating meetings and travel, and supporting multiple senior leaders in a fast-paced environment.
• Strong organizational, prioritization, problem-solving, and time management skills with exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills with the ability to establish trusted relationships across organizational levels and functions.
• Proactive, resourceful, and solutions-oriented approach with sound judgment, adaptability, and the ability to anticipate needs and navigate competing priorities.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, and Excel, with an interest in learning emerging technology and AI-enabled productivity tools.
• Experience in consulting, professional services, or a comparable client-focused environment preferred.
• Ability to handle confidential information with discretion, maintain composure under pressure, and accommodate occasional nonstandard business hours.
• Willingness to travel.

The ideal candidate will join us in a hybrid workplace model (3 days in office) at our Chicago, IL or Irving, TX.

Career Framework:

Business Support - Senior Support (B3)

Estimated Hiring Range:

At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $68,500.00 to $116,300.00.

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers