Hybrid Executive Assistant & Office Manager — Training

The Windfall Firm; New York (NY); Hybride; USD 120 000 - 140 000; Plein temps

Avantages offerts par ce poste

Discretionary Bonus

Health Insurance

401k with Match

Food Stipend

Résumé du poste

The Windfall Firm in New York City is seeking an Executive Assistant/Office Manager to support the Chief of Staff and manage day-to-day office operations.

You will coordinate calendars, meetings, and communications while maintaining a professional, discreet environment. The role offers a hybrid schedule with in-office Tue–Thu and remote Mon/Fri, plus occasional remote work during August and year-end periods.

Qualifications

• 1+ year of similar prior experience in hedge funds, PE, or consulting.
• Strong organizational skills and attention to detail.
• Ability to manage calendars, coordinate schedules, and prioritise requests.
• Interest in executive support and office management.
• Willingness to learn through extensive training.
• Proficiency with Microsoft Office and Google Workspace, including Gmail.
• Strong written and verbal communication skills.
• Professionalism and discretion with confidential information.
• Team-minded and proactive in solving scheduling and office needs.
• Flexibility in a small team environment.

Responsabilités

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external meetings and communicate scheduling changes
• Resolve calendar conflicts and adjust schedules as priorities change
• Provide day-to-day administrative support to executives and the broader team
• Oversee daily office operations and maintain an organized working environment
• Coordinate office supplies, equipment, and vendor needs
• Prepare meeting spaces and coordinate meeting logistics
• Handle confidential information and correspondence with discretion
• Work alongside other administrative staff to coordinate coverage and support
• Participate in training to learn the firm’s systems, processes, and executive preferences
• Assist with office projects and events, as needed
• Order and stock kitchen and office supplies

Connaissances

Calendar management

Organizational skills

Microsoft Office

Google Workspace

Communication skills

Discretion

Training

Team collaboration

Outils

Gmail

Office suite

Description du poste

The Windfall Firm in New York City is seeking an Executive Assistant/Office Manager to support the Chief of Staff and manage day-to-day office operations.

You will coordinate calendars, meetings, and communications while maintaining a professional, discreet environment. The role offers a hybrid schedule with in-office Tue–Thu and remote Mon/Fri, plus occasional remote work during August and year-end periods.