Hybrid Office Manager & Administrative Lead

Private Client Select; Edison (NJ); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Private Client Select is seeking a highly organized Office Manager/Administrative Assistant to oversee the Edison, New Jersey office. This hybrid role requires four days per week in the Edison office with one day optional remote, supporting a professional and efficient workplace.

The ideal candidate will manage facilities, vendor relationships, meeting logistics, onboarding for new hires, and HR scheduling, while promoting a positive, compliant office culture.

Qualifications

• 5+ years of experience in office management, facilities management, or a related role.
• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and collaboration tools such as Microsoft Teams or Google Workspace.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• High level of professionalism, integrity, and discretion.
• Applicants must be legally authorized to work in the United States and must not require employment-based visa sponsorship now or in the future.

Responsibilities

• Oversee daily office operations to ensure a smooth, efficient, and professional workplace.
• Manage office supplies, inventory, equipment, and vendor relationships.
• Coordinate office maintenance, repairs, and facilities-related needs.
• Serve as the primary point of contact with building management and external vendors.
• Support the development, implementation, and enforcement of office policies and procedures.
• Coordinate office mail, shipping, deliveries, and visitor/guest logistics as needed.
• Support administrative tasks including manager expense organization, invoice tracking, and ad hoc office-related projects.
• Serve as the primary on-site point person for coordinating large meetings, leadership visits, trainings, and office-wide events.
• Manage meeting logistics including conference room scheduling, room setup, AV/Zoom readiness, catering coordination, and day-of support.
• Train staff on office reservation tools and ensure conference rooms remain organized, stocked, and meeting-ready.
• Act as an on-site resource for employees regarding office-related needs and questions.
• Coordinate onboarding logistics for new hires in the New Jersey office.
• Partner with HR/leadership on scheduling interviews and other appointments as well as workplace initiatives as needed.
• Support a positive, inclusive, and professional workplace culture.
• Assist with planning and coordinating office meetings, team events, company activities.
• Manage office-related projects, ensuring timely execution and follow-through.
• Support company-wide initiatives related to workplace operations and engagement.
• Handle confidential and sensitive information with discretion and professionalism.
• Ensure compliance with company policies, safety standards, and applicable regulations.
• Maintain a clean, organized, and compliant office environment.

Skills

Office management

Facilities management

Communication skills

Organization

MS Office / Google Workspace

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office

Google Workspace

Teams / Zoom

Job description

Private Client Select is seeking a highly organized Office Manager/Administrative Assistant to oversee the Edison, New Jersey office. This hybrid role requires four days per week in the Edison office with one day optional remote, supporting a professional and efficient workplace.

The ideal candidate will manage facilities, vendor relationships, meeting logistics, onboarding for new hires, and HR scheduling, while promoting a positive, compliant office culture.