Hybrid Executive Assistant-Private Equity-IR

The Windfall Firm; New York (NY); Hybrid; USD 131,000 - 160,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits

4% 401k match

Apple iPhone & laptop

Commuter benefits

Meals provided

Job summary

The Windfall Firm is seeking an Executive Assistant to support 2-3 Directors and 2-3 associates on the Investor Relations team in Midtown Manhattan. The role involves managing calendars, coordinating travel, scheduling meetings, and handling confidential information.

Office-based with WFH Fridays, the position offers a base salary of $145,000 plus discretionary bonus, 401k match, and comprehensive benefits. You will join a collaborative, fast-paced environment focused on precision and initiative.

Qualifications

• 5+ years of EA experience in finance, consultancy or tech.

Responsibilities

• Arrange travel and logistics across time zones; manage complex calendars.

Skills

Calendar management

Executive support

Multi-tasking

Communication

Team collaboration

Attention to detail

Problem solving

Education

5+ years EA experience in finance/consultancy/tech

Tools

Gmail

Google Calendar

Dropbox

Salesforce

PowerPoint

Excel

Word

Job description

The Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This will be working alongside other incredible Executive Assistants on the Investor Relations Team. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be supporting 2-3 Directors and 2-3 associates. They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required. RESPONSIBILITIES - Travel arrangements and logistics across time zones - Maintain and update Director and Executive's calendars - Book and coordinate internal and external meetings - Setup conference/video calls and with internal and external parties (make sure technology is working in conference room) - Manage conference rooms for meetings - Breakdown conference room after meetings - Prepare material, update and edit presentations - Print, bind and distribute presentations - Arrange and coordinate internal/external conferences - Coordinate with Portfolio Companies and Executives - Handling of confidential information and materials - Register and update contacts in internal databases - Expense reporting - Back-up other EAs - Coordination of international meetings - Assist with office-wide projects and events, as needed REQUIREMENTS - 5+ years of EA experience in finance, consultancy or tech Experience and interest in; - Travel and logistic coordination (domestic and international) - Heavy calendar management - Working with databases - Work in an international environment - Communicating with executives - Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word - Team-minded approach to tasks and projects - Ability to multi-task and prioritize/re-prioritize as needed - Service minded with a ”can do” attitude - Focus on quality and a strong attention to detail - Flexible style and the ability to seek solutions both independently and as part of a team - Capable and driven to take initiatives - Sound commercial judgment - Strong communication skills - Strong interpersonal skills (heavy coordination across business lines) PACKAGE $145,000 Base Salary Discretionary Bonus Based on Individual & Firm Performance 100% Covered Benefits 4% 401k Match iPhone & Laptop Commuter Benefits Breakfast, Lunch & Snacks Provided Daily