Executive Assistant & Strategy Partner — Hybrid NYC

Mindmaven; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Mindmaven is an executive coaching firm seeking an Expert Executive Assistant in New York City. This onsite/hybrid role supports top executives and acts as a strategic partner, with potential evolution into an Engagement Manager.

You will handle calendar, emails, travel, research, CRM, and special projects with a focus on proactive communication, reliability, and impeccable writing.

We value lifelong learners who thrive in fast-paced startup/VC environments and are able to work in the U.S.

Qualifications

• Minimum 1 year of executive-level administrative support experience.
• Ability to work in the U.S. and without visa sponsorship.
• Fluent English written and spoken.
• Proficient with Outlook or Gmail calendar tools.
• Excellent writing and communication skills.
• Strong time management and reliability.

Responsibilities

• Provide day-to-day executive support to CEOs and founders.
• Manage calendars, emails, meetings, and travel arrangements.
• Coordinate CRM, research, and special projects.
• Prepare briefs and draft correspondence.
• Liaise with clients and internal teams.

Skills

Executive support

Calendar management

Email management

Communication skills

Remote work experience

Tools

MS Office

Google Workspace

Asana

Slack

Zoom

Outlook

Job description

Mindmaven is an executive coaching firm seeking an Expert Executive Assistant in New York City. This onsite/hybrid role supports top executives and acts as a strategic partner, with potential evolution into an Engagement Manager.

You will handle calendar, emails, travel, research, CRM, and special projects with a focus on proactive communication, reliability, and impeccable writing.

We value lifelong learners who thrive in fast-paced startup/VC environments and are able to work in the U.S.