Hybrid Executive Business Partner to C-Suite Executive

The Windfall Firm, LLC; New York (NY); On-site; USD 160,000 - 175,000; Full time

Benefits offered by this job

Discretionary Bonus

Covered Health Benefits

401k Match

Commuter Benefits

Corporate Employee Discount

Job summary

The Windfall Firm, LLC is partnering with a Global Fashion House to hire an Entrepreneurial Minded Executive Assistant to support a C‑Suite Officer. This role requires travel and presence in the office 3‑5 days a week, with the opportunity to partner closely with the Executive and Board Members.

You will manage the Executive's calendar, prepare meetings, arrange complex domestic and international travel, and oversee reporting and materials for board meetings.

Qualifications

• Bachelor's degree from an accredited institution.
• Excellent oral and written communication skills.
• Extremely strong organizational skills.
• Proficiency in PC & MS Suite.
• 10+ years experience in an administrative role, preferably in financial services, Luxury good or a similar corporate environment.

Responsibilities

• Meeting Preparation: Prepare Executive for meetings; draft documents; clarify objectives, agendas, outcomes, and follow ups.
• Travel: Coordinate travel, international and domestic travel arrangements, detailed itineraries, hotel, transportation, and reservations.
• Organization: maintain schedules, coordinate calls and events, track deliverables and key dates.
• Presentations and Reports: maintain library of reports and analyses and input data.
• Office tasks: work on a PC in Office & Excel; create charts for reports and analyses.
• Heavy travel and expense coordination.
• Special Projects: conduct research, develop policies, implement systems and procedures, and support cross-department collaboration.
• Personal support as needed for Executive and team.
• Calendar and Time Management: manage priorities and calendar.
• Ad hoc projects as needed.

Skills

Communication skills

Organization

MS Office

Travel coordination

Administrative support

Education

Bachelor's degree

Tools

MS Office

Excel

Job description

The Windfall is partnering with a Global Fashion House seeking to hire an Entrepreneurial Minded Executive Assistant to support a C‑Suite Officer. This opportunity requires the Executive Assistant to be a true business partner and extension of the Executive. This role requires travel and presence in the office 3‑5 days a week. The company is an established institution while continuing to grow, and the Executive needs a highly skilled and hungry candidate to manage their office, support their clients and the Board Members. This is a great opportunity for an incredibly smart and savvy candidate seeking a very fast paced, high visibility role in the fashion industry! The ideal candidate is someone who is keen to hit the ground running, grow the role and take on more responsibilities over time as the company expands. The successful candidate will be highly organized, have extreme attention to detail and follow up, capable of learning new technologies quickly, be extremely discreet, confidential and will be excited about joining an established company at a pivotal growth time! This role is working in office 3‑5 days/week, 8/8:30‑6/6:30 with the flexibility to be available after office business hours and travel for the needs of the business. Summer Fridays.

Responsibilities

• Meeting Preparation: Prepare Executive for meetings; draft documents; collaborate with others to ensure correct attendees are included, clarifying objectives, agendas, outcomes, and follow ups
• Travel: Coordinate travel, track relationship touch points, international and domestic travel arrangements both commercial and private, detailed itineraries, hotel, transportation, ground transportation, events and restaurant reservations
• Organization-including maintaining group schedules, coordinate calls and events, help track deliverables and keep track of key dates on calendar, materials for board meetings, Vendor presentations, etc.
• Presentations and Reports: maintain library of reports and analysis and take requests for data
• Work expertly on a PC in Office & Excel Spreadsheets, creating charts and graphics to input in reports and analyses.
• Heavy travel and expense coordination
• S&O: Special Projects: Conduct research, develop policies, implement systems and procedures, and support cross-department collaboration
• Personal work as needed for Executive and team
• Calendar and Time Management: Examine Executives' priorities regularly and strategically manage their calendar
• Ad hoc projects as needed

Requirements

• Bachelor's degree from an accredited institution
• Excellent oral and written communication skills
• Extremely strong organizational skills
• Proficiency in PC & MS Suite
• 10+ years experience in an administrative role, preferably in financial services, Luxury good or a similar corporate environment
• Strong work ethic
• Impeccable attention to detail
• Proactive, Reliable, Resourceful
• Ability to prioritize multiple tasks

Package

• $160-175K Base Salary
• Discretionary Bonus
• Covered Health Benefits
• 401k Match
• Commuter Benefits
• Corporate Employee Discount