Hybrid Executive Assistant/Office Manager-Flatiron-Growth

The Windfall Firm; New York (NY); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Discretionary Bonus

Health Insurance

401k with Match

Food Stipend

Job summary

The Windfall Firm in New York City is seeking an Executive Assistant/Office Manager to support the Chief of Staff and manage day-to-day office operations.

You will coordinate calendars, meetings, and communications while maintaining a professional, discreet environment. The role offers a hybrid schedule with in-office Tue–Thu and remote Mon/Fri, plus occasional remote work during August and year-end periods.

Qualifications

• 1+ year of similar prior experience in hedge funds, PE, or consulting.
• Strong organizational skills and attention to detail.
• Ability to manage calendars, coordinate schedules, and prioritise requests.
• Interest in executive support and office management.
• Willingness to learn through extensive training.
• Proficiency with Microsoft Office and Google Workspace, including Gmail.
• Strong written and verbal communication skills.
• Professionalism and discretion with confidential information.
• Team-minded and proactive in solving scheduling and office needs.
• Flexibility in a small team environment.

Responsibilities

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external meetings and communicate scheduling changes
• Resolve calendar conflicts and adjust schedules as priorities change
• Provide day-to-day administrative support to executives and the broader team
• Oversee daily office operations and maintain an organized working environment
• Coordinate office supplies, equipment, and vendor needs
• Prepare meeting spaces and coordinate meeting logistics
• Handle confidential information and correspondence with discretion
• Work alongside other administrative staff to coordinate coverage and support
• Participate in training to learn the firm’s systems, processes, and executive preferences
• Assist with office projects and events, as needed
• Order and stock kitchen and office supplies

Skills

Calendar management

Organizational skills

Microsoft Office

Google Workspace

Communication skills

Discretion

Training

Team collaboration

Tools

Gmail

Office suite

Job description

The Windfall is partnering with an Investment Management Firm located in Flatiron, NY that is seeking to hire an Executive Assistant/Office Manager. You will be joining a close-knit team of eight employees based in New York City, providing Executive Assistance support and managing day to day office operations. You will be working alongside and reporting into the Chief of Staff who will be integral in the training process and growing your career. Daily hours are 10:00am–6:00pm ET, in the office Tuesday–Thursday and WFH Mondays and Fridays. The team also works remotely throughout August and during the last two weeks of December.

RESPONSIBILITIES

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external meetings and communicate scheduling changes
• Resolve calendar conflicts and adjust schedules as priorities change
• Provide day-to-day administrative support to executives and the broader team
• Oversee daily office operations and maintain an organized working environment
• Coordinate office supplies, equipment, and vendor needs
• Prepare meeting spaces and coordinate meeting logistics
• Handle confidential information and correspondence with discretion
• Work alongside other administrative staff to coordinate coverage and support
• Participate in training to learn the firm’s systems, processes, and executive preferences
• Assist with office projects and events, as needed
• Order and stock kitchen and office supplies

REQUIREMENTS

• 1+ year of similar prior experience or incredible internships in Hedge Funds, PE, or Consulting
• Strong organizational skills and attention to detail
• Ability to manage calendars, coordinate schedules, and prioritize competing requests
• Interest in executive support and office management
• Willingness to learn and participate in extensive training
• Ability to work with Microsoft Office and Google Workspace, including Gmail
• Strong written and verbal communication skills
• Professionalism and discretion when handling confidential information
• Team-minded approach and willingness to assist colleagues
• Proactive approach to resolving scheduling and office needs
• Flexibility to adapt to changing priorities in a small team environment

PACKAGE

• $120,000 Base Salary
• Discretionary Bonus
• 100% Health Insurance and Benefits
• 401k with Match
• $50/day food
• #ZR