Hybrid Executive Assistant for Academic Effectiveness

Center for Public Partnerships & Research; Topeka (KS); Hybrid; USD 47,000 - 63,000; Full time

Job summary

The Center for Public Partnerships & Research seeks an Executive Assistant to support the Academic Effectiveness team led by the AVP group. The role manages calendars, coordinates complex scheduling, and handles confidential communications with tact and discretion.

You will prepare meeting materials, track action items, support budgeting tasks, travel arrangements, and onboarding. This hybrid position requires strong writing, organizational, and interpersonal skills.

Qualifications

• High School diploma or GED with seven years of office experience in an executive office, or a Bachelor's degree with three years.

Responsibilities

• Coordinate AVP calendars and arrange meetings, calls, and on-site visits.
• Prepare meeting agendas, minutes, and track action items.
• Support communications and maintain AVP inboxes and group distributions.
• Maintain filing systems and oversee documents for accreditation and program lifecycle materials.
• Support travel arrangements, invoicing, and onboarding of new staff; track expenses.

Skills

Office administration

Calendar management

Communication

Confidential information handling

Planning & meeting coordination

Education

Bachelor's degree

High School diploma/GED

Tools

Microsoft Outlook

Zoom

Microsoft Teams

Word

PowerPoint

Excel

Monday.com

Job description

The Center for Public Partnerships & Research seeks an Executive Assistant to support the Academic Effectiveness team led by the AVP group. The role manages calendars, coordinates complex scheduling, and handles confidential communications with tact and discretion.

You will prepare meeting materials, track action items, support budgeting tasks, travel arrangements, and onboarding. This hybrid position requires strong writing, organizational, and interpersonal skills.