Executive Assistant to VP — Global, Hybrid Role

Cosmotek College; Fremont (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

A leading educational institution in California seeks an experienced executive assistant to support the VP, providing administrative and operational assistance. Responsibilities include managing complex calendars, coordinating travel, and preparing executive materials. Ideal candidates should have over 8 years of administrative experience, exceptional organizational and communication skills, and proficiency in tools such as Outlook and Excel. The position offers a hybrid working model.

Qualifications

• 8+ years of administrative experience supporting senior leaders or executives.
• Exceptional organizational skills with ability to prioritize competing demands.
• Strong written and verbal communication skills with professional presence.

Responsibilities

• Manage complex calendars, meeting schedules, and logistics for the VP.
• Coordinate domestic and international travel and accommodations.
• Prepare and edit presentations, reports, and executive-level materials.

Skills

Organizational skills

Communication skills

Discretion and judgement

Calendar management

Problem solving

Attention to detail

Education

Post-secondary education

Tools

Outlook

Teams

Excel

PowerPoint

Job description

A leading educational institution in California seeks an experienced executive assistant to support the VP, providing administrative and operational assistance. Responsibilities include managing complex calendars, coordinating travel, and preparing executive materials. Ideal candidates should have over 8 years of administrative experience, exceptional organizational and communication skills, and proficiency in tools such as Outlook and Excel. The position offers a hybrid working model.