Hybrid Executive Assistant to VP | Nonprofit

Gosnaphop; Chicago (IL); Hybrid; USD 34,000 - 41,000; Part time

Benefits offered by this job

Hybrid work schedule

Direct exposure to executive leaders

Mission-driven nonprofit environment

Professional development opportunities

Job summary

Addison Group is seeking an Executive Administrative Assistant in Chicago to directly support the Vice President. This role requires high-level calendar management, polished communication, and discretion in handling confidential information.

The position is hybrid, with on-site requirements and occasional travel to other local locations. The ideal candidate is an organized professional with 3+ years of experience, strong MS Office and collaboration tool skills, and a track record of supporting

Qualifications

• Bachelor's degree required.
• 3+ years of professional administrative experience; 5+ years preferred.
• Experience supporting a Vice President, executive, or senior leadership team.
• Demonstrated ability to manage complex calendars, executive communications, and multiple competing priorities.
• Experience coordinating leadership meetings, events, and executive-level presentations.
• Proficiency in Microsoft Office Suite and collaboration tools.

Responsibilities

• Provide comprehensive administrative assistance to senior leadership, supporting daily operations and departmental initiatives.
• Organize executive priorities, appointments, and deliverables to ensure deadlines are met.
• Prepare professional correspondence, reports, presentations, and documents for executive review and approval.
• Manage incoming requests and communications, identifying urgent matters and coordinating follow-up.
• Maintain confidential records and handle sensitive information with discretion.
• Anticipate administrative needs and proactively address scheduling or operational challenges.

Skills

Calendar management

Executive support

Communication

MS Office

Presentations

Confidentiality

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

DocuSign

Zoom

Microsoft Teams

Job description

Addison Group is seeking an Executive Administrative Assistant in Chicago to directly support the Vice President. This role requires high-level calendar management, polished communication, and discretion in handling confidential information.

The position is hybrid, with on-site requirements and occasional travel to other local locations. The ideal candidate is an organized professional with 3+ years of experience, strong MS Office and collaboration tool skills, and a track record of supporting