Hybrid Executive Assistant & Office Operations Lead (DC)

UL, LLC; Washington (District of Columbia); Hybrid; USD 66,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Annual bonus

401(k) retirement plan

Paid time off

Job summary

UL Solutions in Washington, DC, seeks an Executive Assistant & Office Operations Coordinator to support the VP of Public Affairs. You will manage complex calendars, travel, expenses, and meeting logistics while coordinating office resources and department activities.

The role requires strong organization, discretion, and the ability to build trusted relationships. Hybrid work is required (3 days in-office). A Bachelor’s degree or equivalent is preferred.

Qualifications

• 5+ years of executive support or senior administrative experience.
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple priorities and deadlines with discretion.

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics.
• Coordinate travel arrangements and prepare expense reports.
• Coordinate office operations and liaise with building management.
• Support preparation of presentations and leadership materials.
• Coordinate meetings, events, and department activities.

Skills

Calendar management

Travel coordination

Expense reporting

Meeting coordination

Executive support

Office management

Stakeholder management

Discretion

Education

Bachelor's degree or equivalent

Tools

MS Office 365

Job description

UL Solutions in Washington, DC, seeks an Executive Assistant & Office Operations Coordinator to support the VP of Public Affairs. You will manage complex calendars, travel, expenses, and meeting logistics while coordinating office resources and department activities.

The role requires strong organization, discretion, and the ability to build trusted relationships. Hybrid work is required (3 days in-office). A Bachelor’s degree or equivalent is preferred.