Strategic Executive Admin Partner — Hybrid

Nationwide; United States; Hybrid; USD 56,000 - 104,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Hybrid work schedule

Job summary

Nationwide is seeking an Executive Administrative Assistant to partner with VP and AVP leaders in Talent Acquisition and Culture. The role goes beyond traditional admin work, driving prioritization and execution across fast-paced initiatives.

You will manage heavy calendars, coordinate travel, prepare reports, and draft executive communications, using AI tools to boost efficiency. This is a hybrid position.

Qualifications

• High school or technical business studies; some undergraduate coursework beneficial.
• Six+ years of related administrative assistant experience; Nationwide experience desirable.
• Professional certifications such as CAP or CWCA are a plus.

Responsibilities

• Manage daily and long-term calendars for multiple leaders and teams.
• Coordinate travel plans and adjust itineraries as needed.
• Prepare reports and presentations with accuracy.
• Screen emails for action items and draft executive responses.
• Assist with office processes to boost productivity and efficiency.
• Monitor expenses and process expense reports for accuracy.
• Assist with meeting budget management and invoices/accounts payable checks.
• Stay updated on policy changes impacting department plans.
• Support special projects as assigned.

Skills

Calendar management

Travel coordination

Executive communications

Budgeting & expense reports

Proofreading

Cross-functional collaboration

Proactive problem solving

Education

High school diploma or equivalent (secretarial/business studies)

CAP or CWCA certification (plus)

Tools

Microsoft Office

Calendaring/ERP tools

Job description

Nationwide is seeking an Executive Administrative Assistant to partner with VP and AVP leaders in Talent Acquisition and Culture. The role goes beyond traditional admin work, driving prioritization and execution across fast-paced initiatives.

You will manage heavy calendars, coordinate travel, prepare reports, and draft executive communications, using AI tools to boost efficiency. This is a hybrid position.