Hybrid Executive Assistant: Calendar & Travel Coordinator

AEVEX Corp.; Fort Lauderdale (FL); Hybride; USD 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Professional development funds

Employee Assistance Plan

Résumé du poste

AEVEX Corp. in Florida is seeking an Executive Assistant for a hybrid role based in Fort Lauderdale and Boca Raton.

You will manage the executive calendar, coordinate communications, meetings, and travel arrangements, while handling confidential information. The position requires advanced Microsoft Office skills, strong written and verbal communication, and the ability to work autonomously in a fast-paced environment.

Qualifications

• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with integrity and discretion.
• Experience supporting senior management and calendar coordination.

Responsabilités

• Own and execute scheduling to align with current initiatives.
• Coordinate complex travel logistics (domestic/international).
• Prepare travel vouchers and process expenses.
• Manage office supplies and expense reports.
• Coordinate meetings and on-site/off-site events, including hotel and dining arrangements.
• Generate and coordinate executive correspondence and documentation.
• Assist with meeting setup, conferencing, and VTC arrangements.
• Collaborate with Finance, HR, Security, and Facilities as needed.
• Maintain office operations to ensure efficiency and policy compliance.

Connaissances

MS Office

Word

Excel

PowerPoint

Adobe Acrobat

Web browsers

Communication

Organization

Discretion

Formation

Bachelor's degree

Outils

Adobe Acrobat

Chrome

Firefox

Explorer

Description du poste

AEVEX Corp. in Florida is seeking an Executive Assistant for a hybrid role based in Fort Lauderdale and Boca Raton.

You will manage the executive calendar, coordinate communications, meetings, and travel arrangements, while handling confidential information. The position requires advanced Microsoft Office skills, strong written and verbal communication, and the ability to work autonomously in a fast-paced environment.