Elite Exec Assistant & Office Manager — Hybrid Contract

Vaco; New York (NY); Hybrid; USD 52,000 - 55,000; Part time

Job summary

Vaco is recruiting for an Executive Assistant/Office Manager for a Rye, NY-based financial services client. The role blends high-level calendar management, travel coordination (domestic and international), and seamless office operations in a hybrid environment.

Responsibilities include preparing materials, handling confidential communications, expense reports, vendor coordination, onboarding support, and event planning.

Qualifications

• Bachelor’s degree preferred.
• 5–7 years of experience as an Executive Assistant.
• Proven experience managing complex calendars and travel arrangements.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Manage and maintain the executive's complex calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
• Prepare and organize meeting materials, presentations, and reports.
• Handle confidential information with discretion and professionalism.
• Manage executive's correspondence, including drafting emails, letters, and other communications.
• Screen and prioritize incoming calls and visitors.

Skills

Calendar management

Booking travel

Gatekeeping

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Vaco is recruiting for an Executive Assistant/Office Manager for a Rye, NY-based financial services client. The role blends high-level calendar management, travel coordination (domestic and international), and seamless office operations in a hybrid environment.

Responsibilities include preparing materials, handling confidential communications, expense reports, vendor coordination, onboarding support, and event planning.