Hybrid Senior Executive Assistant: Proactive Calendar Travel

Falvey Insurance Group; Phoenix (AZ); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

Office in Phoenix and RI

Job summary

Falvey Insurance Group is seeking an experienced Executive Assistant to support senior leaders in a fast-paced corporate environment. The perfect candidate will manage executive inboxes, calendars, travel, and meetings with discretion and ownership.

This role is not entry-level and requires prior experience supporting senior executives. Candidates should thrive in a professional services setting and be comfortable working in a hybrid environment with strong organizational and communication

Qualifications

• 3+ years of experience supporting senior executives.
• Own executive inboxes and calendars with minimal direction.
• Experience coordinating complex travel and meetings.

Responsibilities

• Manage high-volume executive inboxes with strong judgment.
• Own and manage complex executive calendars, travel, and meetings.
• Prepare executive-level materials and reports.
• Coordinate between executives, internal teams, partners, and vendors.
• Identify gaps early and resolve issues before they escalate.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Organizational skills

Education

Bachelor's degree preferred

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Falvey Insurance Group is seeking an experienced Executive Assistant to support senior leaders in a fast-paced corporate environment. The perfect candidate will manage executive inboxes, calendars, travel, and meetings with discretion and ownership.

This role is not entry-level and requires prior experience supporting senior executives. Candidates should thrive in a professional services setting and be comfortable working in a hybrid environment with strong organizational and communication