Executive Assistant to CEO — Hybrid Travel & Calendar

Black Dragon Capital; South Palm Beach (FL); Hybrid; USD 65,000 - 105,000; Full time

Benefits offered by this job

Hybrid work model

Car required for in-office days

Job summary

Black Dragon Capital is seeking an Administrative Assistant / Personal Assistant based in Boca, FL. This role supports the Founder/CEO and backups the EA, managing calendars, travel, and sensitive schedules.

Ideal candidate has 5+ years in senior admin roles, excellent communication, and strong Office365 skills. Hybrid schedule requires at least 2 in-office days and occasional travel for events.

Qualifications

• Bachelor's degree in business administration or finance required or preferred.
• 5+ years of Executive Assistant/Personal Assistant experience.
• Strong written and verbal communication with high attention to detail.

Responsibilities

• Manage CEO calendar, coordinate meetings, and update schedule.
• Arrange complex travel plans and itineraries for CEO.
• Anticipate CEO needs and plan proactively.
• Prepare and submit CEO expense reports and keep receipts.
• Create and format Office365 documents (Word/PowerPoint/Excel).
• Research and follow up on incoming issues for the team.
• Handle personal tasks (doctor appointments, family activities, gifts).
• Serve as administrative liaison to colleagues and clients.

Skills

Calendar management

Travel planning

Executive support

Outlook calendar

Office365

Proactive communication

Independent work

5+ years experience

Education

Bachelor's degree in business administration or finance

Tools

Microsoft Word

PowerPoint

Excel

Job description

Black Dragon Capital is seeking an Administrative Assistant / Personal Assistant based in Boca, FL. This role supports the Founder/CEO and backups the EA, managing calendars, travel, and sensitive schedules.

Ideal candidate has 5+ years in senior admin roles, excellent communication, and strong Office365 skills. Hybrid schedule requires at least 2 in-office days and occasional travel for events.