Senior Executive Assistant - Hybrid Calendar & Travel Pro

Apex Systems; Charlotte (NC); Hybrid; USD 51,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

ESPP

HSA

EAP

Certification discounts

Job summary

Everforth Apex seeks an experienced Executive Administrative Assistant in Charlotte, NC, a hybrid role supporting senior executives with confidential calendar management, travel coordination, and expense processing. You’ll handle complex scheduling, prepare reports, and manage communications while maintaining high integrity and professionalism in a fast-paced environment.

The role requires 10+ years of experience and advanced MS Office skills, plus familiarity with Concur, Ariba/eRequest, and

Qualifications

• 10+ years of experience in an executive administrative/advanced administrative role.
• Experience supporting executives and managing multiple priorities in fast-paced environments.
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Provide confidential administrative support to executives.
• Manage complex calendars and schedule meetings, including large events and tech setup.
• Coordinate travel arrangements and process expense reports (Concur).
• Prepare correspondence, reports and other documents.
• Handle confidential material with integrity and professionalism.
• Interact with senior executives and internal teams to convey information.
• Resolve issues and manage competing priorities independently.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Multitasking

Independent work

Tools

Outlook

Excel

PowerPoint

Concur

Ariba/eRequest

SharePoint

Job description

Everforth Apex seeks an experienced Executive Administrative Assistant in Charlotte, NC, a hybrid role supporting senior executives with confidential calendar management, travel coordination, and expense processing. You’ll handle complex scheduling, prepare reports, and manage communications while maintaining high integrity and professionalism in a fast-paced environment.

The role requires 10+ years of experience and advanced MS Office skills, plus familiarity with Concur, Ariba/eRequest, and