Administrative Assistant - Senior

eTeam; Merrillville (IN); Hybride; USD 42 000 - 56 000; Plein temps

Résumé du poste

eTeam is seeking a Senior Administrative Assistant in Merrillville, IN, working in a hybrid environment for a 12-month engagement with potential temp-to-hire. The role requires strong calendar management, project coordination, and document preparation across fast-paced initiatives.

The ideal candidate will have a high school diploma and 1–3 years of related experience, with preferred higher education in business administration and excellent MS Office proficiency.

Qualifications

• High School Diploma required; 1–3 years of project coordination or administrative support experience.
• Excellent written and verbal communication; detail-oriented and discreet.
• Strong calendar management and scheduling abilities; professional demeanor.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and document design.

Responsabilités

• Assist executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and priorities.
• Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants.
• Balance conflicting priorities to manage workflow and meet deadlines.
• Prepare materials for upcoming meetings and gather necessary documents.
• Maintain budget records and advise executive of status.
• Process executive expenses according to corporate guidelines; ensure timely payments.
• Collaborate with team to collect data for presentations and strategic planning.
• Handle phone, email, and postal inquiries with confidentiality.
• Support team members and company goals with back-up coverage as needed.
• Create reports, spreadsheets and graphs by organizing data.

Connaissances

Project coordination

Administrative support

Time management

Communication skills

Relationship management

Professional demeanor

Project management

Microsoft Office

Scheduling/calendar management

Document design

Formation

High School Diploma

Associate's Degree

Bachelor's Degree

Outils

Microsoft Office

Word

Excel

PowerPoint

Description du poste

Title:Administrative Assistant - Senior

Location:Merrillville, IN 46410(Hybrid)
Duration: 12 months (temp to hire)

Qualifications

• High School Diploma
• 1-3 years Three (3) years recent project coordination or related administrative support experience.
• Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small
• Excellent communication skills (oral and written) with a confident, concise, clear and compelling style.
• Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.
• Ability to project a professional and positive demeanor and image.
• Skilled in all aspects of planning and project management/able to take an idea from concept to completion.
• Proficiency with Microsoft Office applications including Word, Excel and PowerPoint. Scheduling appointments/updating calendars a must.
• Knowledge of proper document design and execution, e.g. report formatting, business letters.

Preferred Additional Qualifications for Position

• Associate's Degree
• Bachelor's Degree from an accredited college
• 4-6 years 5-8 years' experience in an administrative support capacity.

Responsibilities

Assists executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and priorities

• Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Ensure executive is prepared for upcoming appointments by gather materials necessary for each meeting.
• Maintain budget records and advices executive of status.
• Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.
• Work with other team members to collect and assemble information for presentations, projects and strategic planning
• Handle phone, email and postal mail inquiries and respond appropriately and maintaining confidentiality.
• Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting team and company goals
• Recommends, creates and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
• Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.