Hybrid Executive Administrative Coordinator

UNC Health; North Carolina; Hybride; USD 29 000 - 41 000; Plein temps

Résumé du poste

UNC Health in Chapel Hill, NC, is seeking an experienced administrative professional to support a division chief and program operations in a hybrid, full-time capacity. The role emphasizes calendar management, travel coordination, and professional communication to ensure efficient administration.

Responsibilities include scheduling meetings, preparing materials, coordinating logistics, tracking deadlines, and maintaining processes for action items and follow-ups across division programs.

Qualifications

• Three (3) years of clerical or administrative experience.
• If Bachelor's degree, one (1) year of clerical or administrative experience.
• If Associate's degree, two (2) years of clerical or administrative experience.

Responsabilités

• Manages complex executive calendar and scheduling activities, prioritizing competing demands, resolving scheduling conflicts, and coordinating meetings, interviews, and leadership engagements.
• Provides comprehensive administrative support to division chief, including calendar management, meeting preparation, travel coordination, request triage, and monitoring of commitments, deadlines, and deliverables.
• Develops, implements, and maintains administrative processes and workflows to ensure efficient tracking of meeting requests, deadlines, action items, and follow-up activities.
• Coordinates administrative operations for strategic initiatives and divisional programs, including scheduling, event planning, travel arrangements, and project-related activities.
• Manages meeting, travel, and event logistics, including itinerary development, accommodations, expense reimbursement processing, and related administrative support.
• Plans and coordinates division events and special programs, overseeing logistics, budget tracking, financial reconciliation, and participant communications to ensure successful execution.
• Provides operational and administrative support to the Division Administrator, assisting with special projects and/or requests as they relate to the Division Chief, and other functions as assigned.

Connaissances

Calendar management

Administrative support

Verbal & written communication

Confidentiality

Organization

Formation

High School Diploma or GED

Description du poste

UNC Health in Chapel Hill, NC, is seeking an experienced administrative professional to support a division chief and program operations in a hybrid, full-time capacity. The role emphasizes calendar management, travel coordination, and professional communication to ensure efficient administration.

Responsibilities include scheduling meetings, preparing materials, coordinating logistics, tracking deadlines, and maintaining processes for action items and follow-ups across division programs.