Executive Administrative Coordinator (Hybrid)

UNC Health; Chapel Hill (NC); Hybrid; USD 29,000 - 41,000; Full time

Job summary

UNC Health in Chapel Hill, NC is seeking an administrative professional for a day shift (M-F) in a hybrid role. The position supports a program or administrative official by handling calendars, meetings, travel, and project-related activities while ensuring efficient workflows and confidentiality.

Responsibilities include managing complex schedules, preparing meetings, coordinating travel, and tracking deadlines. The role requires 3 years of clerical experience and a high school diploma.

Qualifications

• Three (3) years of clerical or administrative experience.
• If Bachelor’s degree, one (1) year of clerical or administrative experience.
• If Associate’s degree, two (2) years of clerical or administrative experience.

Responsibilities

• Manages complex executive calendar and scheduling activities, prioritizing competing demands, resolving scheduling conflicts, and coordinating meetings, interviews, and leadership engagements.
• Provides comprehensive administrative support to division chief, including calendar management, meeting preparation, travel coordination, request triage, and monitoring of commitments, deadlines, and deliverables.
• Develops, implements, and maintains administrative processes and workflows to ensure efficient tracking of meeting requests, deadlines, action items, and follow-up activities.
• Coordinates administrative operations for strategic initiatives and divisional programs, including scheduling, event planning, travel arrangements, and project-related activities.
• Manages meeting, travel, and event logistics, including itinerary development, accommodations, expense reimbursement processing, and related administrative support.
• Plans and coordinates division events and special programs, overseeing logistics, budget tracking, financial reconciliation, and participant communications to ensure successful execution.
• Provides operational and administrative support to the Division Administrator, assisting with special projects and/or requests as they relate to the Division Chief, and other functions as assigned.

Skills

Organizational skills

Calendar management

Communication skills

Discretion and confidentiality

Attention to detail

Education

High school diploma or GED

Job description

UNC Health in Chapel Hill, NC is seeking an administrative professional for a day shift (M-F) in a hybrid role. The position supports a program or administrative official by handling calendars, meetings, travel, and project-related activities while ensuring efficient workflows and confidentiality.

Responsibilities include managing complex schedules, preparing meetings, coordinating travel, and tracking deadlines. The role requires 3 years of clerical experience and a high school diploma.