Hybrid Executive Administrative Assistant - Scheduling & Exec Support

Massachusetts General Hospital; Boston (MA); Hybrid; USD 25,000 - 37,000; Full time

Job summary

Mass General Brigham is seeking an Administrative Assistant to provide executive-level support, manage calendars, coordinate travel, and prepare communications and reports. The role requires proactive, confidential handling of information and the ability to perform under moderate supervision in a hybrid work environment.

The position emphasizes multidisciplinary meeting support, document preparation, and efficient coordination of schedules, calls, and itineraries while maintaining high

Qualifications

• High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma.
• 2-3 years administrative assistant or secretarial experience required.
• Proficiency with MS Office.
• Ability to proofread and edit written documents.
• Strong verbal & written communication skills.
• Familiarity with medical terminology.
• Managing one's own time and the time of others.
• Strong interpersonal, written and oral skills.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofread/edit literature and prepare department applications.
• Remain knowledgeable of business unit policies.
• Coordinate sensitive, confidential contacts as needed.

Skills

MS Office

Proofreading

Communication skills

Time management

Medical terminology

Education

High School Diploma

Tools

Phone system

Office equipment

Job description

Mass General Brigham is seeking an Administrative Assistant to provide executive-level support, manage calendars, coordinate travel, and prepare communications and reports. The role requires proactive, confidential handling of information and the ability to perform under moderate supervision in a hybrid work environment.

The position emphasizes multidisciplinary meeting support, document preparation, and efficient coordination of schedules, calls, and itineraries while maintaining high