Hybrid Administrative Assistant II — Scheduling & Docs

Brigham and Women's Hospital; Brookline (MA); Hybrid; USD 26,000 - 37,000; Full time

Job summary

Brigham and Women’s Hospital is seeking an Administrative Assistant to provide routine administrative and secretarial support under moderate supervision for a department.

You will coordinate scheduling, arrange travel, prepare spreadsheets and presentations, take minutes, answer calls, and manage supplies and equipment. The role requires 2–3 years of experience, a high school diploma or equivalent, and proficiency in MS Office; hybrid work location at 850 Boylston Street and 40 hours per week.

Qualifications

• Provides routine administrative and secretarial support under moderate supervision.
• Coordinates scheduling and travel arrangements; prepares spreadsheets and presentations.
• Handles correspondence, answers and transfers phone calls, and assists with minutes.
• Maintains schedules and supports department operations.
• Familiarity with medical terminology is a plus.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls; transcription and proofreading tasks as needed.

Skills

Administrative

Secretarial

Communication

Time management

Interpersonal skills

Education

High School Diploma or Equivalent

Tools

MS Office

Job description

Brigham and Women’s Hospital is seeking an Administrative Assistant to provide routine administrative and secretarial support under moderate supervision for a department.

You will coordinate scheduling, arrange travel, prepare spreadsheets and presentations, take minutes, answer calls, and manage supplies and equipment. The role requires 2–3 years of experience, a high school diploma or equivalent, and proficiency in MS Office; hybrid work location at 850 Boylston Street and 40 hours per week.