Hybrid Executive Assistant to Leadership Team

Mass General Brigham Incorporated; Boston (MA); Hybrid; USD 30,307 - 38,572; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

MBTA pass discount

Job summary

Mass General Brigham Incorporated seeks a Senior Administrative Assistant to support executives and management teams. You will manage schedules, coordinate meetings, prepare reports, handle correspondence, and oversee office operations in a fast-paced clinical environment.

Based in Boston, this hybrid role requires 5–7 years in healthcare administration and strong MS Office skills, excellent communication, and organizational abilities.

Qualifications

• High School Diploma or Equivalent required; Associate's Degree preferred.
• 5–7 years in an administrative role, preferably healthcare; 1–2 years supporting senior staff preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence (emails, letters, phone calls).
• Organize and maintain electronic and physical files.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Arrange logistics for internal and external meetings, room bookings, and catering.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and communications.
• Oversee office supplies and equipment maintenance.
• Coordinate with IT for support and equipment needs.
• Assist in planning special projects and events; monitor timelines.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Organization

Independent work

Attention to detail

Hospital administration processes

Professional demeanor

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Job description

Mass General Brigham Incorporated seeks a Senior Administrative Assistant to support executives and management teams. You will manage schedules, coordinate meetings, prepare reports, handle correspondence, and oversee office operations in a fast-paced clinical environment.

Based in Boston, this hybrid role requires 5–7 years in healthcare administration and strong MS Office skills, excellent communication, and organizational abilities.