Senior Administrative Assistant - Healthcare Exec Support

Massachusetts General Hospital; Massachusetts; On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

tuition reimbursement

discounted MBTA pass & more

Job summary

Mass General Brigham seeks an experienced administrative professional to provide high-level support to executive and management teams. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and leading junior staff if needed.

Onsite position in Boston with a Monday–Friday schedule, 40 hours weekly, and benefits such as medical, dental, vision, and retirement plans. Collaboration with IT and radiology leadership is essential to ensure efficient operations.

Qualifications

• Experience in an administrative role, preferably in a healthcare setting 5-7 years required
• Experience supporting senior-level staff 1-2 years preferred
• Education: High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and documents.
• Handle correspondence (emails, letters, calls) and organize files.
• Coordinate meetings, agendas, minutes, and follow-ups.
• Arrange logistics for internal/external meetings and catering.
• Serve as the main contact between executives and stakeholders.
• Draft memos and announcements as directed.
• Oversee office supplies and equipment maintenance.

Skills

MS Office

Verbal & written communication

Organizational skills

Multitasking

Independent work

Attention to detail

Healthcare regulations

Professional demeanor

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Associate's Degree in Related Field

Job description

Mass General Brigham seeks an experienced administrative professional to provide high-level support to executive and management teams. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and leading junior staff if needed.

Onsite position in Boston with a Monday–Friday schedule, 40 hours weekly, and benefits such as medical, dental, vision, and retirement plans. Collaboration with IT and radiology leadership is essential to ensure efficient operations.