Executive Admin Assistant - Hybrid Support to Executives

Brigham & Women's Physicians Organization; Boston (MA); Hybrid; USD 25,003 - 35,610; Full time

Benefits offered by this job

Medical, Dental, Vision

403b retirement plan

Tuition reimbursement

Job summary

Brigham and Women's Physicians Organization, part of Mass General Brigham, is seeking an experienced administrative professional to provide high-level support to executives and management teams at the Dermatology department. The role manages complex schedules, coordinates meetings and travel, drafts communications, and oversees office operations to ensure efficient daily activities.

Ideal candidates bring 5-7 years in administrative roles (healthcare preferred) with strong MS Office skills,

Qualifications

• High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred
• Can this role accept experience in lieu of a degree?

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events
• Monitor project timelines and ensure deadlines are met.

Skills

Microsoft Office

Communication

Organizational skills

Independent work

Attention to detail

Healthcare knowledge

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Associate's Degree Related Field

Tools

Microsoft Office Suite

Job description

Brigham and Women's Physicians Organization, part of Mass General Brigham, is seeking an experienced administrative professional to provide high-level support to executives and management teams at the Dermatology department. The role manages complex schedules, coordinates meetings and travel, drafts communications, and oversees office operations to ensure efficient daily activities.

Ideal candidates bring 5-7 years in administrative roles (healthcare preferred) with strong MS Office skills,