Hybrid Executive Admin Lead, Cardiovascular

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Brigham and Women's Hospital is seeking an experienced administrative professional to provide high-level support to the executive and management teams in a hybrid Boston setting. You will manage schedules, coordinate meetings, handle correspondence, and perform essential clerical duties to keep operations running smoothly.

The role requires 5–7 years in healthcare administration, with 1–2 years supporting senior staff.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Skills

MS Office

Communication

Organization

Independent work

Attention to detail

Healthcare admin knowledge

Education

High School Diploma

Associate's Degree

Job description

Brigham and Women's Hospital is seeking an experienced administrative professional to provide high-level support to the executive and management teams in a hybrid Boston setting. You will manage schedules, coordinate meetings, handle correspondence, and perform essential clerical duties to keep operations running smoothly.

The role requires 5–7 years in healthcare administration, with 1–2 years supporting senior staff.