Executive Administrative Lead - Hybrid Healthcare Ops

The General Hospital Corporation; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits

Job summary

The Brigham and Women's Hospital, Inc. in Boston is seeking an experienced executive assistant to provide high-level administrative support to the executive and management teams.

This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties, ensuring efficient office operations. This hybrid position offers 4 days onsite and 1 day remote, with potential involvement in special projects and events.

Qualifications

• Requires high-level administrative support experience in a professional setting.
• Proficiency with Microsoft Office Suite and ability to prepare/edit reports and presentations.
• Strong communication skills (verbal and written) and attention to detail required.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Healthcare environment experience and understanding of hospital administration processes preferred.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle correspondence (emails, letters, calls) and maintain files.
• Schedule and coordinate meetings, prepare agendas, take minutes, and track action items.
• Coordinate logistics for internal and external meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Oversee supplies and facilities; coordinate with IT for equipment needs.
• Assist in planning special projects and events; monitor timelines.

Skills

Microsoft Office

Verbal communication

Written communication

Organizational skills

Independent work

Attention to detail

Healthcare regulations familiarity

Education

High School Diploma or Associate's Degree

Tools

Microsoft Office Suite

Job description

The Brigham and Women's Hospital, Inc. in Boston is seeking an experienced executive assistant to provide high-level administrative support to the executive and management teams.

This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties, ensuring efficient office operations. This hybrid position offers 4 days onsite and 1 day remote, with potential involvement in special projects and events.