Senior Executive Assistant, Cardiovascular (Hybrid)

Mass General Brigham; Boston (MA); Hybrid; USD 29.000 - 41.000; Vollzeit

Zusammenfassung

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to the executive and management teams at The Brigham and Women’s Hospital. You will manage schedules, coordinate meetings, handle correspondence, and perform essential clerical duties to keep office operations running smoothly.

The role may supervise junior staff and requires strong Microsoft Office skills, excellent communication, and meticulous organization within a healthcare environment

Qualifikationen

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.

Aufgaben

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project time lines and ensure deadlines are met.

Kenntnisse

Microsoft Office

Verbal & written communication

Organizational skills

Independent work

Attention to detail

Healthcare regulations familiarity

Ausbildung

High School Diploma or equivalent

Associate degree in Business Administration

Tools

Microsoft Office

Jobbeschreibung

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to the executive and management teams at The Brigham and Women’s Hospital. You will manage schedules, coordinate meetings, handle correspondence, and perform essential clerical duties to keep office operations running smoothly.

The role may supervise junior staff and requires strong Microsoft Office skills, excellent communication, and meticulous organization within a healthcare environment