Executive Admin Specialist – Hybrid

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive benefits

Job summary

The Brigham and Women’s Hospital, Inc. is seeking an experienced administrative professional to provide high-level support to the executive and management teams.

This role manages schedules, coordinates meetings, handles correspondence, and performs a variety of clerical duties to ensure efficient office operations. Ideal candidates bring healthcare administrative experience, strong communication, and the ability to work independently in a fast-paced environment.

Qualifications

• 5-7 years in an administrative role, preferably in healthcare.
• Experience supporting senior-level staff (1–2 years) is preferred.
• Proficient in Microsoft Office; strong written and verbal communication.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence (emails, letters, calls).
• Organize and maintain electronic and physical files.
• Schedule and coordinate meetings; prepare agendas and take minutes.

Skills

Administrative experience

Schedule management

Travel coordination

Communication skills

Organizational skills

Education

High School Diploma or Associate's Degree

Tools

Microsoft Office Suite

Job description

The Brigham and Women’s Hospital, Inc. is seeking an experienced administrative professional to provide high-level support to the executive and management teams.

This role manages schedules, coordinates meetings, handles correspondence, and performs a variety of clerical duties to ensure efficient office operations. Ideal candidates bring healthcare administrative experience, strong communication, and the ability to work independently in a fast-paced environment.